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10-13-14-WS
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10-13-14-WS
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2/24/2016 3:51:05 PM
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10/13/2014 4:34:36 PM
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FINANCE & ADMINISTRATIVE SERVICES'S MISSION, VISION, and <br />PRIMARY OBJECTIVE <br />Our Mission —The mission of the Finance &Administrative Services Departments is to work in <br />partnership with the Mayor, City Council Members, City Administrator, all departments, other <br />governmental agencies and citizens to provide excellent service to our community. <br />Our Vision - Excellence in the management of carefully garnered public resources. <br />Our Primary Objective - To provide financial management, information, and business products <br />to policy makers, departments, agencies, investors, and the community so they can have confidence <br />in the City of Arden Hills' government, make informed decisions, and achieve their results. <br />Current Organization <br />Finance Director <br />1) <br />Finance <br />Human Resources <br />Safety Committee <br />Information Technology <br />Risk Management <br />Special Projects <br />Deputy Clerk <br />1) <br />Accounting Analyst Accounting Clerk Finance Interns Office Support Customer Service Admin <br />1) 1) 1.35) Specialists Representative Intern/Student Elections <br />2) 1) 0.5) Council Packets <br />Public Meeting Notices <br />Licensing&Permits <br />Accounts Payable Utility Billing Cash Management Receipt Sp Assessment!Cash Receipts/Cashier Scan Files to Laserfiche File Maintenance <br />Budget Accounts Receivable Investments Cash Receipts/Cashier Building Permits Bulk Mailings Contract Files <br />Audit Coordination Cash Receipts Recon Budget Elections Public Meeting Notices Front Desk-Counter Calendars <br />CAFR Bank Deposits Audit Coordination Building Permits Park&Rec Guide Shredding Publication of Ordinances <br />Chart of Accounts Audit Coordination Fixed Assets Planning Comm Packets Recreation Registration Copying Resolution Files <br />General Ledger Check Writing Bank Reconciliations Council Packets Animal Licensing Filing Ordinance Files <br />Training Financial Reporting Financial Reporting Public Meeting Notices Elections Special Projects Charitable Gambling <br />Payroll File Maint(Finance) Long-range Planning Building File Maint Answer Phone-Primary Human Resource Support <br />Benefit Administration File Maint(Gen Files) Capital Impr Plan(CIP) Licensing and Permits Front Desk-Counter-Primary Data Practices Requests <br />Financial Reporting Back-up Front Desk Monthly Financial Report City Website Office Supplies Council Minutes <br />FPAC Agendas Special Assessments Quarterly Fin Reports Celebrating AH Support Mtg Room Scheduler Admin Update <br />FPAC Minutes Public Meeting Notices Sharepoint(Intranet) Monthly Reports Customer Service Central Files <br />Lodging Tax Gen Office Sup(Backup) Budget Book Notary Office Equip Maint <br />Monthly Fin Reports PAFR CAFR Planning Comm Minutes Parking Permits <br />File Maintenance Backup Acctg Analyst Backup Acctg Analyst PTRC Minutes On-call Schedules <br />Escrow Accounts Payable Park&Rec Guide Petty Cash <br />Quarterly Payroll Reporting File Maintenance File Maint(Gen Files) General Office Support <br />Procurement Cards Payroll Contract Files Notary <br />Purchase Orders Calendars <br />Springbrook Software Time cards <br />PMP Letters and Mailings <br />Publication of Ordinances <br />Resolution Files <br />Ordinance Files <br />Answer Phones-Secondary <br />Front Desk-counter <br />General Office Support <br />Daily Mail Sort <br />Gopher One Calls <br />Some of the tasks appear under multiple persons because of Internal Controls and Separation of Duties <br />The bulk of the intern work would go back to the Finance Director if Kyle is not hired except Bank Reconciliations <br />Shaded areas under Interns are the transaction processing that is done by the part-time intem or Joe if we do not have an intern <br />1 of 8
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