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10-13-14-WS
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10-13-14-WS
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10/13/2014 4:34:36 PM
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lt <br />iRZE .-HILLS <br />PERMANENT PART-TIME <br />ACCOUNTING CLERK/OFFICE SUPPORT POSITION <br />REQUEST <br />3. Assist with routine input of accounting and payroll records, and the filing of financial and administrative <br />records. This gives current staff more time to work on goals, procedures, policies, and to implement <br />needed human resource and financial modules ( for example: capital project management, purchase <br />order, and human resource modules in our Springbrook system that have to this point in time been <br />deferred because of workload constraints). <br />4. Assistance in gathering information for preparing required and requested financial reports for federal, <br />state, grantor and other agencies. These reports include reimbursement requests and other reports <br />required by the U.S. Department of Justice, Minnesota Public Facilities and Pollution Control Agencies, <br />Minnesota Office of the State Auditor, Minnesota Department of Revenue and other agencies and <br />organizations. <br />5. Assisting with clerical support in the audit preparation which gives current staff more time to do <br />analytical work. <br />6. Perform cash management activities such as bank deposits by improving internal controls. <br />7. Assisting in the publication of the Annual Budget and Capital Improvement Plan (CIP) books. <br />8. Assisting with the set up and maintenance the City Intranet site (SharePoint) which to this point has <br />been deferred because of workload constraints. <br />9. Assisting the Director of Finance and Administrative Services and the City Clerk with the website and <br />other IT duties and employee education on software issues. <br />10. Assume duties which promote an improved internal control system, facilitate financial transparency, and <br />contribute to safeguarding of the City's assets, and the management of City records. <br />Goal and Policy Links <br />Finance and Administrative Services Department Operating Program Goals <br />1. Developing and implementing efficient and effective financial policies, plans and reporting systems that <br />help the operating departments achieve their objectives and assure the City's long-term fiscal health. <br />2. Protecting the City's assets from unauthorized use. <br />3. Effectively using the City's financial information technology resources in improving productivity, <br />customer service and access to critical information. <br />4. Providing quality service to all of the division's customers - both external and internal to the organization. <br />5. Providing quality customer service. <br />6. Protecting the City's cash assets from unauthorized use. <br />7. Maintain official records of the City through effective records management systems. <br />8. Establish and coordinate human resource programs, policies and procedures to ensure that City recruits <br />and maintains a qualified workforce according to Federal and State laws. <br />9. Maintain City website, social media and communications. <br />10. Provide stability to the department with cross-training on essential functions and back-up in case of <br />illness or a vacancy in a position. <br />To view the Finance and Administrative Services Department's organizational chart and for a brief <br />description of the Finance and Administrative Services Department's mission, vision, primary objective, and <br />programs and services please see the accompanying attachments. <br />2
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