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Page 1 of 3 DATE: October 13, 2014 TO: Honorable Mayor and City Councilmembers Patrick Klaers, City Administrator FROM: Terry Maurer, Public Works Director SUBJECT: County Road E Improvements Public/Assessment Hearings Requested Action Adopt Resolution 2014-049 Ordering the Public Hearing for the County Road E Improvements to be held on November 10, 2014, adopt Resolution 2014-050 Declaring the Cost to be Assessed and Ordering Preparation of the Assessment Ro ll, and adopt Resolution 2014-051 Setting the Date of the Assessment Hearing as November 10, 2014. Background/Discussion The County Road E (B-2 District) Improvements have a long history of studies, task forces and guide plans. After approving the Guide Plan in 2012, the Council adopted Resolution 2012-054 Ordering the Feasibility Report on December 17, 2013. On March 31, 2014, Resolution 2014- 019 was adopted which accepted the feasibility report and authorized the preparation of plans and specifications for the improvements. As was discussed at a work session on July 28, 2014, due to the long history with this project and the number of contacts with the property owners, the Public Hearing and the Assessment Hearing are planned to be held the same evening. Both are being held after final plans were completed but before the project is bid. The main reason for this is due to the fact that the largest component of the assessment calculation is the Xcel Energy installed street lighting and a firm quote has been received for that work. The other assessment items included in the design have been quantified and the staff and consultant are comfortable that the estimated costs are accurate. The City Attorney has concurred with this approach to the project. UNFINISHED BUSINESS – 9B MEMORANDUM