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ARDEN HILLS CITY COUNCIL—SEPTEMBER 8, 2014 7 <br /> Public Works Director Maurer commented that as with previous PMP's, the Feasibility Report <br /> will include a geotechnical investigation, a topographic survey of the area, an analysis of the <br /> existing sewer and water systems, preliminary design of the street and drainage improvement, cost <br /> estimate, and proposed assessments. The Feasibility Report will be prepared by John Anderson, <br /> Assistant City Engineer. Consultant and subcontractor services for the items which cannot be <br /> completed by City staff such as a topographic survey, a geotechnical investigation, and AutoCAD <br /> services will be obtained. <br /> Public Works Director Maurer reported that as part of the Feasibility Report, a neighborhood <br /> informational meeting will be held at City Hall. At that meeting an overview of the potential <br /> project, timing, and estimated cost and assessments will be presented. Staff recommended that <br /> this project and the Rolling Hills area 2015 PMP follow similar but separate paths through the <br /> Feasibility Report phase. If both projects proceed to construction, staff would recommend that the <br /> two PMP projects be combined for purposes of bidding and construction to gain the advantages of <br /> economy of scale. <br /> MOTION: Councilmember Holmes moved and Mayor Grant seconded a motion to adopt <br /> Resolution #2014-042 — ordering preparation of the Feasibility Report for the <br /> 2015 Pavement Management Program (Grant Road, Noble Road, Fairview <br /> Avenue and Lake Lane). The motion carried (4-0). <br /> C. Consultant Services for 2015 PMP's <br /> Public Works Director Maurer stated that the previous two items on the agenda were to order <br /> Feasibility Reports for the two 2015 PMP areas; the Rolling Hills neighborhood and the Grant <br /> Road, Noble Road, and Lake Lane neighborhoods. These two studies will be conducted by City <br /> staff with the help of consultants for the services we are unable to perform in-house. Those <br /> services include things like a topographic survey, a geotechnical investigation, and AutoCAD <br /> drawing of preliminary plan sheets. <br /> Public Works Director Maurer requested a proposal from Elfering and Associates who have <br /> provided similar services on the 2011 and 2013 PMP's, for specific services that the Assistant <br /> City Engineer is unable to complete by himself. The proposal for the Rolling Hills area is <br /> $74,225.00 and the proposal for Grant Road/Noble Road and Lake Lane is $48,255.00. These are <br /> hourly, not-to-exceed, proposals. It is understood that the work by Elfering staff is under the <br /> direction of the Assistant City Engineer. <br /> Public Works Director Maurer explained that for geotechnical services staff requested <br /> proposals for each PMP area from three firms the City has worked with in the past. The firms are <br /> Braun Intertech, Element Materials Technology, and Independent Testing Technologies. Element <br /> submitted the low quote for both PMP areas; $3,450.00 for the Rolling Hills Area and $2,850.00 <br /> for the Grant Road/Noble Road and Lake Lane area. Staff would recommend that Council <br /> authorize entering into contracts with Elfering and Associates and Element Materials Technology <br /> for services relating to the Feasibility Report preparation for the two 2015 PMP areas. <br /> MOTION: Councilmember Holmes moved and Councilmember Holden seconded a <br /> motion to authorize entering into contracts with Elfering and Associates and <br />