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AGENDA ITEM – 1B City of Arden Hills City Council Work Session Meeting for December 15, 2014 P:\Planning\Recycling & Garbage\2014\RFP_Recycling Services\CC WS Packet_(12-15-14) Page 1 of 4 MEMORANDUM DATE: December 15, 2014 TO: Honorable Mayor and City Councilmembers Patrick Klaers, City Administrator FROM: Ryan Streff, City Planner SUBJECT: Residential Recycling Services Contract Update Requested Action No Action Required. Background The current residential recycling services contract with Eureka Recycling expires on March 1, 2015. As a result, a Request for Proposals (RFP) was developed and approved by the Council on September 8, 2014. The RFP was then released by the City to the public on September 10, 2014, in order to obtain proposals for residential recycling services. Proposals were received by five companies, including Eureka Recycling, Republic Services, Tennis Sanitation, Walters Recycling and Waste Management. Once the proposals were collected the review team evaluated each of the five proposals based on the criteria outlined in the RFP. Each of the five proposals submitted to the City met the general criteria stated within the RFP for residential recycling services. However, the cost analysis indicated that Republic Services had the overall lowest price for the services requested by the City. The review team evaluated each proposal carefully to determine the value of each proposal based on the evaluation criteria and cost analysis completed for the various options in the RFP. The review team then discussed each option relative to the recycling needs of the City and its residents. The discussion and review led to the recommendation that a five (5) year contract with weekly service and City-owned carts be entered into with Republic Services. Further details on the proposal submitted by Republic Services can be reviewed in Attachment A.