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Page 1 of 1 <br /> <br />DATE: January 26, 2015 <br /> <br />TO: Honorable Mayor and City Councilmembers <br />Patrick Klaers, City Administrator <br /> <br />FROM: Terry Maurer, Public Works Director <br /> <br />SUBJECT: 2015 PMP Final Plans and Specifications <br />Elfering and Associates Proposal <br /> <br />Requested Action <br /> <br />Accept the proposal from Elfering and Associates to assist John Anderson, Assistant City <br />Engineer, with the preparation of plans and specifications and the bidding process for the 2015 <br />PMP (Crystal/Venus and Grant/Noble/Lake. Lane neighborhoods combined for bidding <br />purposes) at hourly rates not to exceed $160,000 in total cost. <br /> <br />Background/Discussion <br /> <br />Now that plans and specifications have been ordered by the Council for both the Crystal/Venus <br />and Grant /Noble/Lake Lane neighborhoods, it is staff’s intent to combine the two projects for <br />bidding purposes. Staff believes this will make a larger project and enhance the opportunity for <br />a competitive bid. <br /> <br />Assistant City Engineer John Anderson will be leading the preparation of the final plans and <br />specifications. However, as with the Feasibility Reports, he will need help from a consultant to <br />assist with this work. John has discussed his needs with Elfering and Associates and asked them <br />for the attached hourly proposal. The maximum amount of the proposal is $160,000 on an <br />hourly basis to be directed by John. <br /> <br />Elfering and Associates have provided similar services on past projects such as the 2013 PMP <br />and the Round Lake Road Improvement. Staff recommends accepting the proposal from <br />Elfering and Associates with a maximum cost not to exceed $160,000. <br /> <br />Attachment <br /> <br />Attachment A: Letter Proposal from Elfering and Associates dated January 16, 2015 <br />UNFINISHED BUSINESS - 9A <br /> <br /> <br />MEMORANDUM <br />