02-09-15-R - Laserfiche WebLink

Home Browse Search

ARDEN HILLS CITY COUNCIL WORK SESSION – DECEMBER 15, 2014 7 City Planner Streff explained that the current residential recycling services contract with Eureka Recycling expires on March 1, 2015. As a result, a Request for Proposals (RFP) was developed and approved by the Council on September 8, 2014. The RFP was then released by the City to the public on September 10, 2014, in order to obtain proposals for residential recycling services. City Planner Streff reported that proposals were received by five companies, including Eureka Recycling, Republic Services, Tennis Sanitation, Walters Recycling, and Waste Management. Once the proposals were collected, the review team evaluated each of the five proposals based on the criteria outlined in the RFP. City Planner Streff stated that each of the five proposals submitted to the City met the general criteria stated within the RFP for residential recycling services. However, the cost analysis indicated that Republic Services had the overall lowest price for the services requested by the City. The review team evaluated each proposal carefully to determine the value of each proposal based on the evaluation criteria and cost analysis completed for the various options in the RFP. The review team then discussed each option relative to the recycling needs of the City and its residents. The discussion and review led to the recommendation that a five (5) year contract with weekly service and City-owned carts be entered into with Republic Services. City Planner Streff commented that prices for four service options were requested in the City’s request for proposals (RFP) for both three (3) year and five (5) year contract terms: • Option 1 – Every other week (EOW), City-owned carts • Option 2 –Weekly, City-owned carts • Option 3 – Every other week (EOW), Contractor-owned carts • Option 4 – Weekly, Contractor -owned carts City Planner Streff explained that the lowest priced respondent was Republic Services in both the three (3) and five (5) year contract terms. As recommended by the review team, the five (5) year, weekly service (Tuesday/Wednesday Schedule), City-owned carts scenario is as follows (price estimates were in order of lowest to highest, after revenue sharing, rounded to the nearest $1,000): • Republic = $415,000 over five years o $3.03 /month/ household • Walters = $653,000 over five years o $4.32 /month/ household • Tennis = $665,000 over five years o $4.42 /month/ household • Eureka = $793,000 over five years o $5.65 /month/ household • Waste Management = $916,000 over five years o $6.11 /month/ household City Planner Streff noted that the cost for the contractor’s portion of recycling services to residents under the existing contract with Eureka Recycling is $3.27 per month per household for weekly service with recycling bins. The new service to residents would be $3.03 per month per