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ARDEN HILLS CITY COUNCIL WORK SESSION – DECEMBER 15, 2014 3 City Planner Streff reported that staff is continuing to work with Republic Services to negotiate the final contract for residential recycling services. Staff plans to have a final contract prepared for the Council’s consideration at the City Council meeting on January 12, 2015. A few highlights of the draft contract have been provided below. • The Contractor shall be responsible and pay for all aspects of cart management and operations including; receiving, assembly, distribution (aka new cart “roll out”), excess cart inventory, (i.e., provide “warehouse” services), cart switches/replacements, cart maintenance, repair or replace damaged carts, and manage all aspects of warranty repairs. • The Contractor shall provide recycling collection services at the City owned and operated buildings and parks at no additional cost to the City. • The Contractor and the City shall work together in the preparation and distribution of educational materials to insure accurate information and program directions. The Contractor shall pay for the annual design, printing and mailing of a curbside program flyer. • The Contractor shall conduct its own promotions and public education to increase participation. The publicity and promotion program may include articles for city newsletters, public appearances, provision of information for local environmental groups, or attendance at public events sponsored by the City. The Contractor shall at a minimum provide one (1) newsletter article per year. • Recyclables collection shall be $3.03 per eligible residential dwelling unit per month for weekly recycling service. Eligible residential dwelling units with more than one (1) cart will be charged an additional fee of $2.00 per household per month per cart. • Recyclables collection shall be $55.00 per eligible multi-dwelling unit per month for each four yard container serviced once per week or $4.25 per eligible multi-dwelling unit per month for each 65 gallon cart serviced once per week. • The processing fee for all recyclable material commodities shall be $66.00 per ton. • The Revenue Share on all commodities shall be split between the City and the Contractor at a rate of 80% (City)/ 20% (Contractor). City Planner Streff indicated that the current residential recycling services contract with Eureka Recycling is set to expire on March 1, 2015. As proposed, the new contract with Republic Services is set to begin on May 4, 2015, in order to allow additional time for cart delivery and to avoid a cart rollout to approximately 2,500 households in winter weather conditions. Republic Services has indicated that a more efficient rollout of a new cart system can be completed if the current contract is extended. In order to cover this gap in services, Eureka Recycling has offered to extend their contract for this additional time. Staff intends to bring a contract extension agreement back to the Council at their next regular scheduled City Council meeting in January. Mayor Grant questioned what the rates would be if the recycling were picked up on an every- other-week basis.