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Capital Improvement Plan 2016 thru 2020
<br />Department Technology
<br />City of Arden Hills, Minnesota Contact Finance Director
<br />Project# 12-Tec-001 Type Technology
<br />Useful Life
<br />Project Name Springbrook Software Upgrades Category Equipment:Office
<br />Priority n/a
<br />Description Total Project Cost: $50,000
<br />The Finance Suite was upgraded in 2010 to the.Net version of the software. The City purchased Springbrook software in 2001-2002. In 2011-
<br />2014 we have been implementing the Human Resource module and the Central Services modules. As future enhancements are available we will
<br />be implenting this as well as upgrading the software,future modules include Project Management,licensing,business analystics,and dashboards.
<br />Justification
<br />The current software was purchased in 2001-2002. Updating the software as updates become available continue to help us streamline our
<br />processes and tighten internal controls. As new technology becomes available-we need to update our systems to be able to function as the old
<br />software does not run on the older versions of operating systems and they are not supported.Updates were done in 2010 and we are still
<br />implementing some of those updates as they were not completely finished by the vendor or we had not had the staff time to implement. New
<br />enhancements to keep up to current technology are continuous..
<br />Funding will come from the Equipment Building and Replacement Fund but operating transfers will be made from each of the enterprise funds
<br />Water,Sewer&Surface Water)to account for their cost of the software. This is consistent with the support and maintenance fee charges in the
<br />operating budget.
<br />Expenditures 2016 2017 2018 2019 2020 Total
<br />Technology 10,000 10,000 10,000 10,000 10,000 50,000
<br />Total 10,000 10,000 10,000 10,000 10,000 50,000
<br />Funding Sources 2016 2017 2018 2019 2020 Total
<br />Equipment/Building 10,000 10,000 10,000 10,000 10,000 50,000
<br />Replacement Fund
<br />Total 10,000 10,000 10,000 10,000 10,000 50,000
<br />Budget Impact/Other
<br />While there is no hard concrete cost savings,it will provide greater reporting capabilities,reduce staff time spent on running reports as this
<br />software will allow for department access to monitor activity. Future costs and efficiency can be achieved by eventually consolidating all City
<br />services to one software system,thus eliminating paper flow and double entry.
<br />Annual maintenance fees for the new modules will be added as we add modules.
<br />Prior Budget Items 2016 2017 2018 2019 2020 Total
<br />2,332 Annual Maintenance Charge 2,400 2,700 2,880 2,995 10,975
<br />Total Total 2,400 2,700 2,880 2,995 10,975
<br />Produced Using the Plan-It Capital Planning Software Friday,June 12,2015
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