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AGENDA ITEM – 1C MEMORANDUM DATE: June 29, 2015 TO: Honorable Mayor and City Council Members FROM: Patrick Klaers, City Administrator SUBJECT: Employment Agreement Amendment Background During the November 6, 2014, Personnel Committee (PC) meeting, I advised the PC that I intended to retire in 2015. I did not have a specific date set for my retirement but said that it could be around the start of summer. At the next PC meeting on January 28, 2015, I told the PC that under certain conditions, I was open to staying on with the City for an additional year (until May 2016). A thirty hour work week schedule and my request for benefits and flex time were discussed. The PC discussed how this type of work arrangement could be a win-win situation and beneficial for both parties. The elected officials on the PC said this was a proposal worth further consideration and asked that the City Attorney draft some language for their review. I provided the City Attorney with the background information for what should be included in the proposed Employment Agreement Amendment. The City Attorney presented the proposed Amendment at the next PC meeting on February 19, 2015. At this meeting, the PC made no changes to the proposed Amendment and requested that the Amendment be added to the February 24, 2015, special work session agenda. At the February 24 work session, the City Council reviewed the proposed Amendment. The benefits and drawbacks for both parties for a “phased in retirement plan” were briefly presented and discussed. The Council made no changes to the proposed Amendment and requested that the Employment Agreement Amendment be placed on the March 9, 2015, agenda as a consent item. On March 9, 2015, the City Council approved the Employment Agreement Amendment. The Amendment went into effect on May 2, 2015. After the Saturday, May 2, 2015, special City Council work session, Mayor Grant discussed with me his concerns with the Amendment. At that time he stated that the