CCP 05-14-2001 - Laserfiche WebLink

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ARDEN HILLS CITY COUNCIL— APRIL 9, 2001 3 on the process. He noted he would sign off on it the day after the first council meeting in the new chambers. He added he looks closely at that so they would not low ball the bid and come in with change orders. He stated that Dascom does not do that. He noted that he used to install these systems and is very familiar with the procedures. Councilmember Rem stated since they have been through a few iterations of this project, it would be nice at some point to get a listing of what they are getting with this bid. She noted she would like to see in general what they are getting including things like warranty. She added it would nice to know as a baseline what they are getting. Councilmember Grant asked if the equipment was specified as to brand and model. Mr. Skoog responded in the affirmative. He stated they were permitted to submit substitutions. He noted the material costs are low,because they can sell at a discount and still make money on the process. He added they sell so many of them so they can pass the costs on to the consumer. Councilmember Grant asked if they were a small player in this business. Mr. Skoog responded there were not a small player in this market. MOTION: Councilmember Grant moved and Councilmember Rem seconded a motion to award the bid for construction of the Arden Hills Council Chambers technical media systems equipment and installation to Dascom Systems Group of Woodbury,MN in an amount not to exceed$139,916.85, and authorize the City Administrator to execute all necessary documents and contracts to proceed with construction. The motion carried unanimously(5-0). Mayor Probst stated that at this point the Council has approved the award to the low bidder. B. Claims and Payroll Councilmember Rem asked about Park and Recreation brochure expenses for spring and summer that totals $6,000 and the amount that shows up again at T23 for another $3,000. Mr. Moore responded it is a dual issue and the biggest portion of their budget. He stated fifty percent of their costs come within two months. Mr. Lynch stated they are still working on the presumption that three issues would have the same cost as four issues when spread over the year. Councilmember Rem stated $6,000 for T-shirts is a big jump. She asked if they are for the 50' Anniversary Celebration. Mr. Moore responded it costs a$2,000 a year for normal T-shirt stock up. He stated none of them had new logos so they converted everything at one time. He added they took the same approach with the vehicles. He noted they had not anticipated the logo would be changed so there is an additional expense. He added that on the trucks they usually just get logos when they order new trucks. He stated the new logos cost$1200 for the trucks, so the cost was not anticipated.