CCP 05-29-2001 - Laserfiche WebLink

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ARDEN HILLS CITY COUNCIL— MARCH 26, 2001 11 EFIS shall be changed to 20 percent EFIS. The motion carried unanimously (5- 0). 3. Case #01-06, Comprehensive Plan Amendment, City of Arden Hills Agenda Item moved to the Consent Calendar. B. City Hall Construction 1. Costs 2. Technology, Security and Maintenance, and Furnishing Options and Recommendations Mr. Lynch explained the summary of cost sheets that outlined the original budgeted amount. He stated he also indicates what has been paid to date. He noted that city staff prompted the front reception area change. He added the change makes it fully handicap accessible. He noted there. were no previously planned drawers or cabinets for manuals, permits, etc. He added the roof drains are an additional cost and the City would not pay for that. He stated it is either an oversight by Architectural Alliance or the engineer. He noted it has not been agreed upon yet. He added they have eliminated some outlets. He stated he assumes the Council would allow the general public access to that space. He noted the first floor office space has been changed. He added the City Administrator should not have to walk through the Administrative Secretary's space. He stated they felt it would have better access off the walkway. He noted the changes total $22,249. Mr. Lynch stated he has tried to identify the previously established budget. He noted no previous budget was set for the security and generator. He noted they have purchased a new telephone system. He added they would need to have the system reinstalled. He stated $5,000 is more than safe to cover just the installation. He noted technology was a 2001-budgeted item. He added for security they would go to a card reader system. He stated they have an $18,000 bid from Richon to install a car reader system plus hardware. He added the most costly item would be installation of a permanent generator. He stated it would be between $80,000 to $100,000 in cost. He noted the Emergency Operations Plan could be handled. He added when they buy a mobile generator they could achieve the same results, but not have a permanent generator. He stated they would look for an opportunity to buy a third mobile generator. Mayor Probst asked what action they were looking for tonight. Mr. Lynch responded they are looking for approval of the changes, of the technology and security, and of the generator. Councilmember Grant asked for clarification. Mr. Lynch responded the audiovisual is a separate contract and would be paid for by the cable franchise fees. Councilmember Grant asked about the telephone system. Mr. Lynch responded the State of Minnesota is the off site provider. He stated they have eliminated the box system on site and the associated capital cost. He noted they have had good comments about getting people directly and get quickly to voicemail.