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ARDEN HILLS CITY COUNCIL WORK SESSION—OCTOBER 19, 2015 6 Associate Planner Bachler stated that language will be added regarding the additional requirement that display areas be screened if they are less than 200 feet from a residential property line as well as limiting the type of items as described in the City of Maple Grove's requirements. He said he will check directly with the City of Maple Grove. C. Council Vacancy Discussion Acting City Administrator Iverson stated once appointed,the new councilmember's term will run through the end of 2016. A special election along with the general election will take place to fulfil the last two years of the unexpired term(2017-2018). She said she consulted the City Attorney who confirmed that since the City has declared a vacancy, items that previously required a 4/5 Council vote will now require a 3/4 vote for the duration until such time a new councilmember is appointed. Regular items still need a 3/4 vote and the Mayor has special authority to break a tie if there is a 2-2 vote on the Council vacancy appointment,per State statute. Mayor Grant discussed a potential timeline regarding the appointment of a new councilmember. A discussion ensued regarding the potential number of applicants and how to determine the number of applicants that would receive an interview. Mayor Grant discussed the following timeline: • Applications will be accepted December 1 through December 15, 2015 • Interviews will be conducted two days the week of January 11, 2016, the first round immediately preceding the January 11, 2015, Council meeting, and the second round potentially on Wednesday, January 13, 2015. • Appointment of the new councilmember at the January 25, 2016 Council meeting Councilmembers McClung,Holmes and Holden approved of this timeline. It was discussed that the above timeline would be included in the November issue of the Arden Hills Notes, noting specifically that the appointment will run through midnight of December 31, 2016, and if the appointed councilmember wished to continue, they must run in the special election that will be held with the next general election. 2. COUNCIL COMMENTS AND STAFF UPDATES Councilmember McClung referenced the sign at the former Carroll's Furniture building and asked that the new owner be notified that the sign must be removed. Councilmember Holmes stated she left a message for City staff member Sara Grant as she wanted to know which bench would be designated for Sue Schroeder. Councilmember Holden said she would check with Sara Grant at the PTRC meeting the following night. She also referenced the short notice of an invitation from Ramsey County for a coffee event.