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Page 1 of 2 <br /> <br />DATE: February 8, 2016 <br /> <br />TO: Honorable Mayor and City Councilmembers <br />Susan Iverson, Acting City Administrator <br /> <br />FROM: John Anderson, Acting Public Works Director <br /> <br />SUBJECT: 2 Door Pickup Truck Purchase <br /> <br />Budgeted Amount: Actual Amount: Funding Sources: <br />$35,000 $34,268.68 Equipment/Building <br />Replacement Fund <br /> <br />Requested Action <br /> <br />Authorize the purchase of a Ford F350 Gas 2 door chassis from Midway Ford and the outfitting <br />of the chassis with a lift gate, plow mount, back rack, strobe light at Crystreel for a total cost of <br />$34,268.68. The Council is also requested to authorize sending the 2004 Ford F-250 (Unit 213) <br />to auction in the fall of this year once the new truck has arrived. <br /> <br />Discussion <br /> <br />The 2016 Capital Improvement Plan (CIP) includes an item for the replacement of the 2004 Ford <br />F-250 (Unit 213). A copy of the detailed sheet from the CIP is attached. <br /> <br />The City of Arden Hills maintains a free membership in the Minnesota Cooperat ive Purchasing <br />Venture Program. This allows the City to participate in the State specifications and bid prices, <br />resulting in the City paying the same amount for a single piece of equipment as the State does for <br />numerous pieces. <br /> <br />The 2016 CIP has an estimated budget for the purchase of the new 2 door truck of $35,000. The <br />trade in value has not been estimated but any amount recouped at auction for the old truck will <br />reduce the net amount of this replacement cost. Midway Ford is the State vendor for the Ford F- <br />350 truck chassis. The State contract price (including tax) for the 2 door chassis is $28,905.22 (a <br />copy of the quote from Midway Ford is attached). Crysteel of St. Paul is a State contract vendor <br />for outfitting the chassis. The outfitting would include a lift gate, plow mount, back rack, and <br />strobe light. The total cost from the State contract for the outfitting is $5,364.36 (a copy of the <br />quote from Crysteel is attached). This Truck is a F-350 chassis and is replacing a F-250 chassis. <br />Public Works determined a number of years ago that the F-250 chassis is not built heavy enough <br />CONSENT ITEM – 5C <br /> <br /> <br />MEMORANDUM <br />