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Page 1 of 2 DATE: February 8, 2016 TO: Honorable Mayor and City Councilmembers Susan Iverson, Acting City Administrator FROM: John Anderson, Acting Public Works Director SUBJECT: 4 Door Pickup Truck Purchase Budgeted Amount: Actual Amount: Funding Sources: $44,000 $41,487 Equipment/Building Replacement Fund Requested Action Authorize the purchase of a Ford F350 Gas 4 door chassis from Midway Ford and the outfitting of the chassis with a lift gate, winch, back rack, strobe light at Truck Utilities Inc. for a total cost of $41,487.33. The Council is also requested to authorize sending the 2005 Ford F-350 (Unit 401) to auction in the fall of this year once the new truck has arrived. Discussion The 2016 Capital Improvement Plan (CIP) includes an item for the replacement of the 2005 Ford F-350 (Unit 401). A copy of the detailed sheet from the CIP is attached. The City of Arden Hills maintains a free membership in the Minnesota Cooperat ive Purchasing Venture Program. This allows the City to participate in the State specifications and bid prices, resulting in the City paying the same amount for a single piece of equipment as the State does for numerous pieces. The 2016 CIP has an estimated budget for the purchase of the new 4 door truck of $44,000. The trade in value has not been estimated but any amount recouped at auction for the old truck will reduce the net amount of this replacement cost. Midway Ford is the State vendor for the Ford F- 350 truck chassis. The State contract price (including tax) for the 4 door chassis is $32,266.80 (a copy of the quote from Midway Ford is attached). Truck Utilities Inc. of St. Paul is a State contract vendor for outfitting the chassis. The outfitting would include a lift gate, winch, back rack, and strobe light. The total cost from the State contract for the outfitting is $9,131.80 (a copy of the quote from Midwest Truck Utilities Inc. is attached). CONSENT ITEM – 5D MEMORANDUM