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City of Arden Hills Personnel Policy Effective February 29,2016 <br />3. In the interest of considering the budgetary impact of providing <br />reimbursement for educational advancement, consideration must be given to <br />whether or not comparable course work or advanced degrees might be <br />achieved at a less expensive institution than that being requested by the <br />employee. At the time of pre-approving reimbursable course work, the <br />supervisor will consider this issue. If, in the supervisor's determination, a <br />comparable education could be achieved at a less expensive institution (cost <br />per credit hour or program class), the reimbursement rate shall be established <br />at the lower rate. An employee shall always have the option of attending the <br />more expensive training program, but will be responsible for the marginal <br />cost involved above the lower reimbursement rate. <br />4. Employees interested in pursuing advanced education should notify their <br />supervisor as much in advance as practical so that appropriate budgeting <br />considerations may be made. Reimbursement are not guaranteed if budget <br />dollars are not available. <br />5. Reimbursement will be made for tuition, lab fees, direct costs of participating <br />in the course. Specifically not included, however, are books, student union or <br />association fees,qualifying tests (e.g.,GRE) or other preparatory fees,mileage <br />and parking fees. Reimbursement will not be made for CLEP fees or similar <br />test out" fees. <br />6. Approved course work shall be taken outside normal working hours. Except <br />where attendance is requested by the city, employees shall not receive any <br />salary compensation while attending classes. <br />7. In undergraduate and graduate level college courses, a grade of "B" or 1180" <br />or an equivalent, if grades or a 100 percent scale are not applicable) or better <br />is required. In courses or instruction not issuing a grade, certification from <br />the vendor/sponsor or the instructor of satisfactory completion is required. <br />Failure to achieve the grade levels stated above will result in the City denying <br />reimbursement. Employees shall be expected to submit documentation of the <br />grade received. <br />8. Reimbursement will be made upon proof of satisfactory completion as <br />detailed above. <br />66