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City of Arden Hills Personnel Policy Effective February 29,2016 All employees may post announcements on the employee message board. This may include (but is not limited to) the advertisement of personal items for sale, family announcements, and general inquiries to staff, which can be done intermittently and not a part of a business. Use of the message board is not to be used in any way as a forum to communicate opinions or promote personal agendas of any kind. Personal announcements about other employees may not be posted without their consent. All entries are subject to removal if considered inappropriate for content, language, or any other reason. Use of Equipment Allowable uses of electronic systems and information include the following, to the extent that these uses are for the purpose of conducting City of Arden Hills business: to facilitate performance of job functions; to facilitate the communication of information in a timely manner; to coordinate meetings of individuals, locations and City resources; to communicate with other departments throughout the City; to communicate with outside organizations as required in order to perform an employee's job functions. Personal Use of Equipment and Systems Limited personal use of the City's computer system, including e-mail, social media sites, and the Internet is permitted. Personal use of the computer system shall follow the same guidelines as apply to personal use of the telephone and other personal activities while on duty. Such personal use must not consume large amounts of City resources. Employees using electronic media and services for personal use waive any claims to privacy regarding that usage. Excessive personal use is prohibited and will be subject to discipline. Personal use of a City e-mail account must conform to the same professional standards as work- related communications and may not be used for business ventures or illegal activities. Employees need to be particularly sensitive to the content and interpretation of e-mail messages sent from City accounts as the e-mail address is clearly identified with the City. Excessive Usage Electronic media and services should not be used in a manner that is likely to cause network congestion or significantly hamper the ability of other people to access and use the system. Continued impedance of other users through mass consumption of system resources, after receipt of a request to cease such activity, is prohibited. The willful or careless introduction of malicious programs such as computer viruses, Trojan Horses and worms into the City's network or into any external networks or computers can cause such excessive computer usage or even damage a system and so would be a violation of this policy. E-mail Distribution Lists 98