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City of Arden Hills Personnel Policy Effective February 29,2016 No employee is allowed to start a social media site for the City without prior authorization from the Department Director and City Administrator. No employee is allowed to create a website and/or register a web address (URL) for the City without prior authorization from the Department Director and City Administrator. Approved URLs must be registered by the I.T. Division and approved websites must be established by the Deputy Clerk. All information must be respectful, professional and truthful. Corrections must be issued when needed. Personal opinions generally do not belong in official City statements. One exception is communications related to promoting a City service. For example, if an employee posted on the City's Facebook page, "My family volunteered at the Urban Wildlife half marathon and had a great time". Employees who have been approved to use social media sites on behalf of the City should seek assistance from the Department Director or City Administrator on this topic. Employees using their personal technology (cell phones, home computer, cameras, etc) for City business should be aware that the data transmitted or stored may be subject to the data practices act and legal proceedings. Additional Guidelines for Personal Communications It is important for employees to remember that the personal communications of employees may reflect on the City, especially if employees are commenting on City business. The following guidelines apply to personal communications including various forms such as social media (Facebook, Twitter, blogs, YouTube, etc), letters to the editor of newspapers, and personal endorsements. Remember that what you write is public, and will be for a long time. It may also be spread to large audiences. Use common sense when using email or social media sites. It is a good idea to refrain from sending or posting information that you would not want your boss or other employees to read, or that you would be embarrassed to see in the newspaper. The City of Arden Hills expects its employees to be truthful, courteous and respectful towards supervisors, coworkers, citizens, customers and other persons associated with the City. Do not engage in name-calling or personal attacks. If you publish something related to City business, identify yourself and use a disclaimer such as, "I am an employee of the City of Arden Hills. However, these are my own opinions and do not represent those of the City of Arden Hills." City resources,working time, or official City positions cannot be used for personal profit or business interests, or to participate in personal political activity. For example, a building inspector could not use the City's logo, email, or working time to promote his/her side business as a plumber. Personal social media account names or email names should not be tied to the 102