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ARQEEN HILLS Computer Use Polity February 29,2016 PURPOSE: To set provisions for securing desktop and notebook computers,related computer media and peripheral equipment. BACKROUND: Most of the City business is conducted with the use of desktop or notebook computers dedicated to a single user's activity. It is essential to protect City information assets created, gathered, shared or stored with destop and notebook computers, related computer media (flash drives, cell phones, etc.) and peripheral equipment such as fax machines,printers and copiers. SCOPE OF THE POLICY This policy applies to all individuals granted access to the City network and information systems including but not limited to full and part-time employees, temporary workers, volunteers, contractors, and those employed by other to perform City work. This policy includes all computers (e.g., desktops, notebooks, cell phones), stand alones as well as those connected to the City network. The same physical and technical security measures shall be implemental for mobile and remote computers. POLICY 1. General a. The City will ensure reasonable physical safeguards to maintain desktop and notebook computers and peripheral equipment in such a way to avoid inadvertent disclosure of City information. b. The City IT Department shall be responsible for secure installations, configurations, distribution, management and removal from service,of City desktop and notebook computers. c. The City may withdraw permission of any or all business or personal uses of its network or information systems at any time. 2. Securing Desktop and Notebook Computers a. When leaving a desktop or notebook computer unattended, users shall apply the "Lock Workstation"feature(ctrUalt/delete,enter)where systems allow. b. Unattended desktop and notebook computers shall be secured from viewing by password protected screen savers which should be set to automatically activate after a period of non-use. The period of non-use shall be for no more than sixty(60)minutes. c. Desktop computer users shall store confidential and sensitive information on a networked drive shared directory on the City network)and not the user's hard drive. d. Desktop and notebook computers and monitors shall be turned off at the end of each workday unless instructed otherwise by the IT Department to perform routine maintenance. e. Desktop and notebook computer users shall not disable or alter security safeguards, such as virus detection software,installed on City desktop or notebook computers. f. Additional security requirements may be required for computers containing data governed by other applicable State and Federal laws including law enforcement data and data associated with the Health Insurance Portability and Accountability Act(HIPPA). 3. Physical Security Measures