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AGENDA ITEM – 1F <br /> <br /> <br /> <br /> <br />MEMORANDUM <br /> <br /> <br />DATE: February 16, 2016 <br /> <br />TO: Honorable Mayor and City Council <br /> <br />FROM: Sue Iverson, Interim City Administrator/Director of Finance and Admin Services <br /> <br />SUBJECT: Personnel Policy <br /> <br /> <br />Background <br /> <br />The Personnel Committee has been working on updating the Personnel Policy over the last year. The current <br />Policy was last updated in 2004 with minor updates occurring over time. The committee has gone over the <br />entire policy and has used the LMC’s new updated sample policy language on most sections to bring the <br />policy in compliance with current Federal and State laws. The City Attorney has also provided feedback and <br />made revisions. <br /> <br />Some sections were changed and approved earlier this summer by the Council; such as, PTO and the <br />maximum deposit into HSA accounts. These changes have been incorporated into the new document. <br /> <br />Discussion <br /> <br />I have attached a clean copy and two versions showing the changes with comments and notes from the City <br />Attorney and a copy showing the changes with notes from the Personnel Committee. I realize that the <br />formatting is not all correct and there are some spelling and edits to be made, but we would like to get <br />feedback on the basic policy and then proceed to clean the document up and present it for approval to the <br />City Council at the next meeting on February 29, 2016. <br /> <br />I have also included sample forms and new technology policies that will be referred to in the new policy. <br /> <br />Some items that City Attorney wanted us to decide are: <br /> Page 21 of the document in the edit version – how do you want the temporary and seasonal <br />employees taken care of on this item highlighted in yellow. <br /> Page 22 of the document in the edit version highlighted in yellow - Treatment Program Testing <br /> Page 22 of the document in the edit version highlighted in yellow - Routine Physical Exam Testing <br /> Page 22 of the document in the edit version highlighted in yellow - Random Testing <br /> <br />We will be working on the technology sections to clean them up. New policies need to be approved and will <br />be incorporated into the Personnel Policy book to clean that section up or it will reference to them and be <br />included in an appendix in the final version. <br /> <br />I have talked to the City Attorney and they are fine with the final version that you see and un derstand the <br />technology section will be cleaned up, although they are fine with the policies there – just that there is <br />overlapping information to be cleaned up for the final version.