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City of Arden Hills Personnel Policy Effective February 29,2016 <br />EMAIL POLICY AND INTERNET <br />Purposes <br />The purposes of the City of Arden Hill's electronic mail (e-mail)and the internet, are to <br />provide an efficient and effective means of internal and external communications and to <br />improve work product. This policy addresses access to and disclosure of information <br />from such electronic systems. <br />This policy serves as notice to the employees, volunteers, and contractors of the City that <br />all data, including any that is stored or printed as a document, is subject to audit and <br />review. There is no expectation of personal privacy in the use of the internet, cell phones, <br />and e-mail systems when using the computers, cell phones, or services provided by the <br />City. <br />Finally, this policy serves to delineate acceptable use of the and e-mail and internet <br />systems by City employees, volunteers, and contractors (collectively also referred to as <br />users" or "employees") while using government owned/leased equipment, facilities, <br />internet addresses, domain names, and/or e-mail services registered to or provided by the <br />City of Arden Hills. It seeks to ensure that the use of the internet and e-mail systems by <br />City employees, volunteers, and contractors while conducting work for the City and/or <br />while using City provided systems is consistent with the City's policies, all applicable laws, <br />and the individual user's job responsibilities. <br />Statement of Policy <br />The City promotes e-mail and internet use that enables employees, volunteers, and <br />contractors to perform City missions and encourages its employees, volunteers, and <br />contractors to develop skill in the usage of internet and e-mail. It is expected that <br />employees will use the e-mail and internet to improve their job knowledge; to access <br />scientific, technical, and other information on topics which have relevance to the City; <br />and to communicate with their peers in other government agencies, academia, and <br />industry on matters of relevance to their work for the City. <br />Responsible Use <br />Email and internet are critical mechanisms for government communications. However, <br />the improper use of email and internet systems and services can compromise the security <br />of the network or result in legal liability for the City. As a result, the provision of email <br />and internet to an employee is a privilege, not a right and must be used with respect and <br />in accordance with the goals and policies of the City. Users are advised not to the use the <br />Scope <br />This policy applies to email and internet systems: <br />83