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ARDEN HILLS CITY COUNCIL WORK SESSION – FEBRUARY 16, 2016 10 Acting Public Works Director Anderson reported most of the Public Works employees carried two cell phones. Councilmember McClung asked if there was any liability for items that appear on the City that are non-City related/inappropriate. Councilmember Holden stated this was also a concern for her. Interim City Administrator/Director of Finance and Administrative Services Iverson explained she had a City-owned phone, but noted she preferred to use her personal phone for City business than to carry around two cell phones. Mayor Grant questioned how much data City staff was using on their cell phones. Acting Public Works Director Anderson was uncertain as he had not ever reviewed a cell phone bill for the City of Arden Hills. Interim City Administrator/Director of Finance and Administrative Services Iverson reported the City had unlimited minutes and data. Mayor Grant was in favor of staff reviewing the amount of data that was being used. He believed that the City’s bill could be reduced if small amounts of data were being used by employees. Interim City Administrator/Director of Finance and Administrative Services Iverson indicated she spoke with a Verizon cell phone representative quarterly to assess the City’s usage and to see if a switch should be made to a more cost effective plan. Councilmember Wicklund encouraged the City to continue providing every employee with a phone, but require all personal use to be done on another phone. Councilmember Holden feared that employees with two phones would have crossover issues by receiving voice mails and emails on their personal phone for work. Interim City Administrator/Director of Finance and Administrative Services Iverson stated if she conducts City business on a personal phone, her phone would have to be open for review. She explained she kept all of her Arden Hills emails separate from her personal emails. She then reviewed the City’s cell phone use policy. The consensus of the City Council was to not allow City cell phones to be used for personal use. Councilmember Holden discussed the City’s tuition reimbursement policy. She noted all classes have to be job related in order to receive reimbursement. In addition, the City employee would have to receive prior approval from staff and the Personnel Committee. Councilmember Wicklund asked if any City employees have asked for full degree programs.