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ARDEN HILLS CITY COUNCIL WORK SESSION—FEBRUARY 16, 2016 9 Mayor Grant agreed with this suggestion and believed this would create a cohesive look within the stadium. He stated he did not object to the new press box or scoreboard. He looked forward to reviewing this item further at the upcoming Planning Commission meeting. F. Personnel Policy Interim City Administrator/Director of Finance and Administrative Services Iverson stated the Personnel Committee has been working on updating the Personnel Policy over the last year. The current Policy was last updated in 2004 with minor updates occurring over time. The Committee has gone over the entire policy and has used the LMC's new updated sample policy language on most sections to bring the policy in compliance with current Federal and State laws. The City Attorney has also provided feedback and made revisions. Some sections were changed and approved earlier this summer by the Council; such as, PTO and the maximum deposit into HSA accounts. These changes have been incorporated into the new document. Interim City Administrator/Director of Finance and Administrative Services Iverson indicated staff has a clean copy and two versions showing the changes with comments and notes from the City Attorney and a copy showing the changes with notes from the Personnel Committee. Staff requested feedback on the basic policy and noted she would then proceed to clean the document up and present it for approval to the City Council at the next meeting on February 29, 2016. Councilmember Holden believed the proposed changes to the personnel policy were hard to follow. Interim City Administrator/Director of Finance and Administrative Services Iverson discussed how she incorporated the City Council and City Attorney changes. Councilmember Holden discussed an issue she had with the Personnel Policy. She commented that if an exempt employee took off less than four hours in a work day this was not calculated into PTO. She feared that this could be interpreted to mean that employees could take three hours off every day. She recommended that this portion of the policy be amended. Interim City Administrator/Director of Finance and Administrative Services Iverson reviewed Attachment C with the City Council noting the corrections from both the City Council and the City Attorney. Councilmember Wicklund asked if the Personnel Policy had to be approved by the City Council. Mayor Grant commented the City Council would wordsmith the document this evening and it would be brought forward on February 29, 2016, for approval. Councilmember Holden expressed concern with the use of social media on City issued cell phones. She questioned if the City wanted to address this issue and require employees to carry two cell phones (personal and City-owned) or provide these phones and forego the social media concerns.