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Page 1 of 2 DATE: April 11, 2016 TO: Honorable Mayor and City Councilmembers Susan Iverson, Acting City Administrator FROM: John Anderson, Acting Public Works Director SUBJECT: Toro Workman Purchase Budgeted Amount: Actual Amount: Funding Sources: $26,000 $23,933.27 Equipment/Building Replacement Fund Requested Action Authorize the purchase of a Toro Workman HDX with infield groomer from MTI Distributing for a total cost of $23,933.27. The Council is also requested to authorize sending the 1997 Toro Workman (Unit 410) to auction once the new unit has arrived. Discussion Public Works currently has 3 Toro Workman in the equipment fleet. These three units are used for three distinct tasks. One of these units is used for painting lines on athletic fields and is outfitted with a paint tank, pump and spray boom. The second is used for ball field maintenance and is equipped with a drag. The third Workman is used for garden maintenance and a backup for the ball field drag unit should there be a breakdown. Since the field drag unit and gardening unit are used daily in the summer, reliability is a key factor for public works with this equipment. The 2016 Capital Improvement Plan (CIP) includes an item for the replacement of the 1997 Toro Workman (Unit 410). A copy of the detailed sheet from the CIP is attached. The Equipment Replacement Guidelines recommend replacement of these units every 13 to 15 years, this unit is 19 years old. The 2016 CIP has an estimated budget for the purchase of the new Toro Workman of $28,000 and a trade in value of $2,000 for a net budget of $26,000 for this purchase. The total purchase price of this unit is $23,933.27, well below the estimated budget for this unit. The pricing provided in this quote is as listed in GSA government pricing. CONSENT ITEM – 5B MEMORANDUM