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Page 1 of 2 <br /> <br />DATE: April 18, 2016 <br /> <br />TO: Honorable Mayor and City Councilmembers <br />Susan Iverson, Acting City Administrator <br /> <br />FROM: John Anderson, Acting Public Works Director <br /> <br />SUBJECT: Toro Workman Purchase <br /> <br />Budgeted Amount: Actual Amount: Funding Sources: <br />$26,000 $23,933.27 Equipment/Building <br />Replacement Fund <br /> <br />Requested Action <br /> <br />Provide Staff with feedback related to the purchase of this piece of equipment. <br /> <br />Discussion <br /> <br />Public Works currently has 3 Toro Workman in the equipment fleet. These three units are used <br />for three distinct tasks. One of these units is used for painting lines on athletic fields and is <br />outfitted with a paint tank, pump and spray boom. The second is used for ball field maintenance <br />and is equipped with a drag. The third Workman is used for garden maintenance and a backup <br />for the ball field drag unit should there be a breakdown. Since the field drag unit and gardening <br />unit are used daily in the summer, reliability is a key factor for public works with this equipment. <br /> <br />The 2016 Capital Improvement Plan (CIP) includes an item for the replacement of the 1997 Toro <br />Workman (Unit 410). A copy of the detailed sheet from the CIP is attached. The Equipment <br />Replacement Guidelines recommend replacement of these units every 13 to 15 years, this unit is <br />19 years old. <br /> <br />The 2016 CIP has an estimated budget for the purchase of the new Toro Workman of $28,000 <br />and a trade in value of $2,000 for a net budget of $26,000 for this purchase. The total purchase <br />price of this unit is $23,933.27, well below the estimated budget for this unit. The pricing <br />provided in this quote is as listed in GSA government pricing. <br /> <br /> <br /> <br />AGENDA ITEM – 1F <br /> <br /> <br />MEMORANDUM <br />