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ARDEN HILLS CITY COUNCIL WORK SESSION – MAY 16, 2016 4 City Planner Streff reported staff has conducted initial research on the cost to contract professional services to assist in the organized collection process depending on the scope and level of consultant effort requested. If a full consultant services scope is required for all five organized collection steps itemized above, these professional services could range from $100,000 to $220,000 on the high end of the range. The City Attorney has stated that the cost associated with legal review could range from $5,000 to $10,000. Other variables that would affect the cost of consultant services include: • The length of the negotiation period • Efficiency of hauler negotiations • Creation and execution of a final collection contract • Formation of the OCOC (if needed) • Development of an RFP for collection services (if needed) • Drafting a Code amendment for solid waste collection services on TCAAP • Creation and execution of an implementation plan • Organized collection for commercial establishments City Planner Streff stated based on the research staff conducted, the City can expect the process under the Minnesota Organized Collection Statute for TCAAP to take anywhere from 9 months to 2 years to complete, again depending on the length of the negotiation period and the possible formation of the OCOC. The preliminary timeline estimate has been provided below; however, a more refined timeline would be created once the extent of the City’s process is more defined. He requested the Council discuss this matter and provide staff with direction on how to proceed. Mayor Grant questioned if staff understood if the legislative moratorium on organized collection would be passed. Community Development Director Hutmacher did not believe this bill would pass in 2016. However, the legislation could return in 2017. Further discussion ensued regarding organized collection on TCAAP, along with the data gathering process. Attorney Monge described the 60-day notification process that must be followed by the City in order to gather data from the local trash haulers in order to begin the organized trash collection process. Mayor Grant believed that some of this process could be streamlined given the fact the TCAAP parcel was currently vacant. Councilmember Holmes suggested the City consider hiring an intern to complete the organized collection process versus hiring a consultant. Community Development Director Hutmacher stated that after speaking with several City representatives, she has learned that this was a very challenging process and could generate opposition from local haulers. She believed it would be greatly beneficial to staff to have