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ARDEN HILLS CITY COUNCIL WORK SESSION – MAY 16, 2016 7 • 2018 o Seek approvals and finalize the Plan o Adjacent governmental review o Submit to the Metropolitan Council City Planner Streff stated that the 2040 Comprehensive Planning process is scheduled to begin in the summer of 2016, with work continuing through 2018. City staff will be very involved with all aspects of the 2018 update and will draft many of the Plan’s components. However, consultant services will still be required for the more technical components of the Plan such as protected resources, transportation, resiliency, and infrastructure planning. City Planner Streff indicated that City staff has completed preliminary research on the cost to contract professional services to assist in the Comprehensive Plan update and has found that these services could range from $80,000 - $150,000, depending on the defined scope of services and the elements of the Plan that can be completed in-house. The work is expected to include updates to specific technical plan elements, helping plan and implement a public engagement strategy, and providing general project management services to ensure the update is completed on schedule and complies with Metropolitan Council requirements. At this time, the City is not eligible for grant funding for planning assistance through the Metropolitan Council and staff is not aware of any other funding sources for 2016. The City has budgeted $20,000 for professional services in the Community Development Department budget for 2016. Staff is expecting the majority of the additional consultant costs needed to complete the update to be paid out during 2017. City Planner Streff reported that for the 2008 Comprehensive Plan update, the City approved two consultant contracts to assist with the planning process. The City contracted with HKGi for professional planning services to prepare most of the components within the Plan. For transportation related components, the City contracted with Bolton & Menk. Between the two contracts, the City spent approximately $55,000 for the services provided. However, the City did receive two grants that totaled $44,193.80 to help offset these costs. The City received an Active Community Living Grant from Blue Cross Blue Shield of Minnesota in the amount of $24,193.80 to incorporate active living principals into the Plan. A grant from the Metropolitan Council was also received in the amount of $20,000 for planning assistance. Staff is recommending the following next steps for work on the 2040 Comprehensive Plan: 1. Staff reviews the Metropolitan Council submittal requirements and prepares a scope of work for professional services. Staff expects consultant services to include at a minimum the following: a) Updates to specific technical plan elements b) Community engagement planning and implementation c) General project management services 2. Staff drafts RFP based on the defined scope of work. 3. City Council approves resolution to release RFP. 4. Staff reviews submittals and prepares a summary memo for City Council consideration. 5. City Council selects a consultant and awards the contract. Councilmember Holden asked if staff would be applying for any grants.