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ARDEN HILLS CITY COUNCIL WORK SESSION—MAY 16, 2016 7 <br /> • 2018 o Seek approvals and finalize the Plan <br /> o Adjacent governmental review <br /> o Submit to the Metropolitan Council <br /> City Planner Streff stated that the 2040 Comprehensive Planning process is scheduled to begin <br /> in the summer of 2016, with work continuing through 2018. City staff will be very involved with <br /> all aspects of the 2018 update and will draft many of the Plan's components. However, consultant <br /> services will still be required for the more technical components of the Plan such as protected <br /> resources,transportation, resiliency, and infrastructure planning. <br /> City Planner Streff indicated that City staff has completed preliminary research on the cost to <br /> contract professional services to assist in the Comprehensive Plan update and has found that these <br /> services could range from $80,000 - $150,000, depending on the defined scope of services and the <br /> elements of the Plan that can be completed in-house. The work is expected to include updates to <br /> specific technical plan elements, helping plan and implement a public engagement strategy, and <br /> providing general project management services to ensure the update is completed on schedule and <br /> complies with Metropolitan Council requirements. At this time, the City is not eligible for grant <br /> funding for planning assistance through the Metropolitan Council and staff is not aware of any <br /> other funding sources for 2016. The City has budgeted $20,000 for professional services in the <br /> Community Development Department budget for 2016. Staff is expecting the majority of the <br /> additional consultant costs needed to complete the update to be paid out during 2017. <br /> City Planner Streff reported that for the 2008 Comprehensive Plan update, the City approved <br /> two consultant contracts to assist with the planning process. The City contracted with HKGi for <br /> professional planning services to prepare most of the components within the Plan. For <br /> transportation related components, the City contracted with Bolton & Menk. Between the two <br /> contracts, the City spent approximately $55,000 for the services provided. However, the City did <br /> receive two grants that totaled $44,193.80 to help offset these costs. The City received an Active <br /> Community Living Grant from Blue Cross Blue Shield of Minnesota in the amount of$24,193.80 <br /> to incorporate active living principals into the Plan. A grant from the Metropolitan Council was <br /> also received in the amount of $20,000 for planning assistance. Staff is recommending the <br /> following next steps for work on the 2040 Comprehensive Plan: <br /> 1. Staff reviews the Metropolitan Council submittal requirements and prepares a scope of <br /> work for professional services. Staff expects consultant services to include at a minimum <br /> the following: <br /> a)Updates to specific technical plan elements <br /> b) Community engagement planning and implementation <br /> c) General project management services <br /> 2. Staff drafts RFP based on the defined scope of work. <br /> 3. City Council approves resolution to release RFP. <br /> 4. Staff reviews submittals and prepares a summary memo for City Council consideration. <br /> 5. City Council selects a consultant and awards the contract. <br /> Councilmember Holden asked if staff would be applying for any grants. <br />