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07-18-16-WS
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07-18-16-WS
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7/18/2016 12:19:14 PM
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<br /> <br />AGENDA ITEM – 1E <br /> <br /> <br /> <br /> <br />MEMORANDUM <br /> <br /> <br />DATE: July 18, 2016 <br /> <br />TO: Honorable Mayor and City Council <br /> <br />FROM: Sue Iverson, Interim City Administrator/Director of Finance and Admin Services <br /> Stacie Kvilvang, Ehlers Inc. <br /> <br />SUBJECT: TCAAP Communication Plan <br /> <br /> <br />Background/Discussion <br /> <br />In August 2007 the City undertook a process to hire a Communications Consultant for TCAAP. The <br />Communications Committee determined who to seek proposals from, interviewed those firms (Goff & <br />Howard Inc., and Davis Communications) and ultimately recommended approval of Davis Communications. <br />On October 29, 2007, the City approved entering into a contract with Davis Communications. <br /> <br />As part of the process, Davis Communications sent a questionnaire to the Council to receive some feedback <br />on what needed to be communicated, etc. so a plan could be drafted (attached). Based upon this feedback <br />and discussion with the Council, a draft plan was developed and provided to the Communications Committee <br />for review and comment. The Committee made revisions and the attached Plan was submitted to the City <br />Council for consideration (see attached) and approved in early 2008. <br /> <br />Since the Plan was created for the planning that was underway with Ryan Companies, a majority of the <br />content in those documents may no longer be relevant and a new Plan or outline will need to be put together <br />by the City’s new communications consultant. <br /> <br />Staff Recommendation <br /> <br />Staff recommends that the City Council interviews the candidates (or select 2 or 3 representatives to do the <br />interviewing). Staff also recommends that we follow the same process as last time and let the <br />Communications Committee work on the draft documents and recommend approval to the City Council. <br /> <br />Stacie Kvilvang is compiling a list of firms to interview. She will need to have the City Council select a date <br />that works for you to interview. You should anticipate that this would take approximately 4 hours. <br /> <br />Requested Action <br /> <br />Stacie Kvilvang will be at the work session to discuss this with the City Council and determine next steps in <br />this process. <br /> <br />Attachment A: TCAAP Communication Plan Executive Summary <br />Attachment B: TCAAP Communications Plan Key Audiences, Tactics and Tools <br />Attachment C: City Council Initial Questionnaire <br />
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