Laserfiche WebLink
ARDEN HILLS CITY COUNCIL WORK SESSION – MAY 16, 2016 2 <br /> <br />o Organize, define, and prepare data <br />o Review the City’s vision <br /> <br />• 2017 o Develop draft Comprehensive Plan <br />o Determine implementation strategies <br />• 2018 o Seek approvals and finalize the Plan <br />o Adjacent governmental review <br />o Submit to the Metropolitan Council <br /> <br />City Planner Streff stated that the 2040 Comprehensive Planning process is scheduled to begin <br />in the summer of 2016, with work continuing through 2018. City staff will be very involved with <br />all aspects of the 2018 update and will draft many of the Plan’s components. However, consultant <br />services will still be required for the more technical components of the Plan such as protected <br />resources, transportation, resiliency, and infrastructure planning. <br /> <br />City Planner Streff indicated that City staff has completed preliminary research on the cost to <br />contract professional services to assist in the Comprehensive Plan update and has found that these <br />services could range from $80,000 - $150,000, depending on the defined scope of services and the <br />elements of the Plan that can be completed in-house. The work is expected to include updates to <br />specific technical plan elements, helping plan and implement a public engagement strategy, and <br />providing general project management services to ensure the update is completed on schedule and <br />complies with Metropolitan Council requirements. At this time, the City is not eligible for grant <br />funding for planning assistance through the Metropolitan Council and staff is not aware of any <br />other funding sources for 2016. The City has budgeted $20,000 for professional services in the <br />Community Development Department budget for 2016. Staff is expecting the majority of the <br />additional consultant costs needed to complete the update to be paid out during 2017. <br /> <br />City Planner Streff reported that for the 2008 Comprehensive Plan update, the City approved <br />two consultant contracts to assist with the planning process. The City contracted with HKGi for <br />professional planning services to prepare most of the components within the Plan. For <br />transportation related components, the City contracted with Bolton & Menk. Between the two <br />contracts, the City spent approximately $55,000 for the services provided. However, the City did <br />receive two grants that totaled $44,193.80 to help offset these costs. The City received an Active <br />Community Living Grant from Blue Cross Blue Shield of Minnesota in the amount of $24,193.80 <br />to incorporate active living principals into the Plan. A grant from the Metropolitan Council was <br />also received in the amount of $20,000 for planning assistance. Staff is recommending the <br />following next steps for work on the 2040 Comprehensive Plan: <br /> <br />1. Staff reviews the Metropolitan Council submittal requirements and prepares a scope of <br />work for professional services. Staff expects consultant services to include at a minimum <br />the following: <br />a) Updates to specific technical plan elements <br />b) Community engagement planning and implementation <br />c) General project management services <br />2. Staff drafts RFP based on the defined scope of work. <br />3. City Council approves resolution to release RFP. <br />4. Staff reviews submittals and prepares a summary memo for City Council consideration.