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ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION – JULY 25, 2016 2 <br /> <br />weeks to complete once the RFP was released. He wanted to ensure that funds were set aside <br />within the 2017 budget for this project. <br /> <br />Councilmember Holden asked if each portion of the RFP had a scope of work with a specific <br />expense. <br /> <br />Senior Planner Bachler reported this was the case noting that applicants would need to provide a <br />cost estimate for each section in the scope of work. He explained that staff would need assistance <br />in completing this project and this would be a way for the City to determine which portions staff <br />could complete and which portions would be completed by a consultant. <br /> <br />Councilmember Holden understood that all communities in the metro area would be completing <br />a Comprehensive Plan update. She questioned if it would be beneficial for the City to hire an <br />intern to assist with the update. <br /> <br />Senior Planner Bachler commented that an extensive update to the Comprehensive Plan was <br />recently completed for the TCAAP Master Plan. He stated the consulting firm selected would be <br />assisting with only the minimum requirements for the City. <br /> <br />Mayor Grant asked who assisted with the previous Comprehensive Plan update. <br /> <br />Senior Planner Bachler reported HKGI and Bolton & Menk assisted the City. <br /> <br />Councilmember Holmes inquired why the City was seeking different options for public input in <br />this process. <br /> <br />Senior Planner Bachler noted this item was included to allow the Council to choose a public <br />engagement process from a variety of options. <br /> <br />Councilmember Holmes feared how the Comprehensive Plan would be properly coordinated if <br />completed by two separate consultants. <br /> <br />Further discussion ensued regarding the types of public engagement strategies that could be <br />pursued by the City to assist with the Comprehensive Planning process. <br /> <br />Councilmember Holmes requested the number three be changed to two for the public <br />engagement strategies. She suggested staff also add language stating the City reserves the right to <br />pick and choose which portions of the Comprehensive Plan it will seek assistance with. <br /> <br />B. Kimley-Horn Master Plan Contract Completion <br /> <br />Stacie Kvilvang, Ehlers & Associates, explained the Kimley-Horn Master Plan contract was <br />approved by the City Council on April 29, 2013. The Council discussed this contract at its <br />December 21, 2015, work session as Kimley-Horn was requesting final payment on the contract in <br />the amount of $5,650.28. At that time, the contract had three primary components which had been <br />satisfactorily completed. Some of the subcomponents had not been completed and the direction <br />from the City Council was to have the final two items completed before the final payment was