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Page 1 of 2 DATE: September 26, 2016 TO: Honorable Mayor and City Councilmembers Sue Iverson, Interim City Administrator FROM: Andy Brotzler, Interim Public Works Director/City Engineer SUBJECT: Shorewood Drive Bituminous Mill and Overlay Requested Action Accept proposal from Midwest Asphalt Corporation for the bituminous mill and overlay in the amount of $79,694.30. Background This item was originally considered by the City Council on August 29, 2016. A proposal in the amount of $44,394.30 was approved. After site review of the project with the Contractor and staff, it was determined that additional work is necessary to complete the overlay project. Discussion While Shorewood Drive has existing bituminous curb along most of the roadway, there are portions of curb that are missing or damaged. The initial proposal included a unit price to remove and replace curb, the specific areas were not identified and the total cost of the replacement was not included in the proposal. In addition, there was a concern that milling the pavement in close proximity to the bituminous curb would create additional damage to the already deteriorating curbing. After visiting the site with the Contractor, staff requested a revised proposal to include curb removal and replacement, including site restoration and driveway tie-ins that were not included in the initial proposal. The revised proposal is in the amount of $79,694.30. As presented at the August 29 Council meeting, the City has budgeted $150,000 for this type of work in 2016. To date we have spent $68,471 of this budget. The work on Thom Drive totaled $30,159 and $33,519 was spent on the Sandeen Road mill and overlay. The remaining budget for Street Maintenance / sealcoat and resurfacing is $81,529. NEW BUSINESS – 9A MEMORANDUM