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Capital Improvement Plan 2017 thru 2021 Department Technology
<br /> City of Arden Hills, Minnesota Contact Finance Director
<br /> Type Technology
<br /> Project# 12-Tee-001 Useful Life
<br /> Project Name Springbrook Software Upgrades Category Equipment:Office
<br /> Priority n/a
<br /> Total Project Cost: $25,000
<br /> Description
<br /> The Finance Suite was upgraded in 2010 to the.Net version of the software. The City purchased Springbrook software in 2001-2002. In 2011-
<br /> 2014 we have been implementing the Human Resource module and the Central Services modules. As future enhancements are available we will
<br /> be implenting this as well as upgrading the software,future modules include Project Management,licensing,business analystics,and dashboards.
<br /> Justification
<br /> The current software was purchased in 2001-2002. Updating the software as updates become available continue to help us streamline our
<br /> processes and tighten internal controls. As new technology becomes available-we need to update our systems to be able to function as the old
<br /> software does not run on the older versions of operating systems and they are not supported.Updates were done in 2010 and we are still
<br /> implementing some of those updates as they were not completely finished by the vendor or we had not had the staff time to implement. New
<br /> enhancements to keep up to current technology are continuous..
<br /> Funding will come from the Equipment Building and Replacement Fund but operating transfers will be made from each of the enterprise funds
<br /> (Water,Sewer&Surface Water)to account for their cost of the software. This is consistent with the support and maintenance fee charges in the
<br /> operating budget.
<br /> Expenditures 2017 2018 2019 2020 2021 Total
<br /> Technology 5,000 5,000 5,000 5,000 5,000 25,000
<br /> Total 5,000 5,000 5,000 5,000 5,000 25,000
<br /> Funding Sources 2017 2018 2019 2020 2021 Total
<br /> Equipment/Building 5,000 5,000 5,000 5,000 5,000 25,000
<br /> Replacement Fund
<br /> Total 5,000 5,000 5,000 5,000 5,000 25,000
<br /> Budget Impact/Other
<br /> While there is no hard concrete cost savings,it will provide greater reporting capabilities,reduce staff time spent on running reports as this
<br /> software will allow for department access to monitor activity. Future costs and efficiency can be achieved by eventually consolidating all City
<br /> services to one software system,thus eliminating paper flow and double entry.
<br /> Annual maintenance fees for the new modules will be added as we add modules.
<br /> Budget Items 2017 2018 2019 2020 2021 Total
<br /> Annual Maintenance Charge 2,700 2,880 2,995 3,010 3,500 15,085
<br /> Total 2,700 2,880 2,995 3,010 3,500 15,085
<br /> Produced Using the Plan-It Capital Planning Softivare Wednesday,November 16,2016
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