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ARDEN HILLS CITY COUNCIL — FEBRUARY 13, 2017 8 MOTION: Councilmember McClunp, moved and Councilmember Holmes seconded a motion to table action on this item to the March 13, 2017 City Council meeting. The motion carried (5-0). C. Rice Creek Commons Municipal Site Task Force This item was approved on the Consent Agenda. D. Professional Services Agreement with WSB & Associates City Administrator Joynes stated the City has worked with WSB and Associates under a Professional Services Agreement during the last half of 2016. They have provided public works supervision, engineering services, and planning support on a limited and as needed basis for a three-month period. Staff has asked WSB to provide an extended agreement going forward that would provide ongoing support in the same content areas for a period of three years with timely reviews on an annual basis. The agreement provides for 32 hours per work of on-site public works directorship with Sue Polka filling that role. He recommended this be under a retainer arrangement of $10,500 per month with all other additional services charged under the fee schedule. It is anticipated that the majority of those fees will be charged to various projects as approved. City Administrator Joynes explained the principals of the WSB Arden Hills team will remain the same with Andy Brotzler and Bret Weiss providing ongoing, specialty services. The City will realize a savings in General Fund personnel costs and staff believed the degrees of expertise that would be supporting the City would be greatly enhanced over our past experience. Councilmember Holden asked if the Personnel Committee had reviewed this matter. City Administrator Joynes stated this matter was being determined by the entire City Council. Councilmember Holden discussed the cost savings the City would receive by contracting engineering services with WSB and noted the City would be saving roughly $100,000. Councilmember Holmes questioned the length of the proposed contract. City Administrator Joynes reported the contract was for three years. He noted there was a 90 - day termination clause and the Council would be reviewing the contract on an annual basis. He described how engineering services would be billed hourly to the City if over and above the 32 hours within the contract. Councilmember Holmes asked if Ms. Polka would be representing the City for TCAAP. City Administrator Joynes explained Andy Brotzler would represent the City in this capacity, along with Brad Weiss, while Ms. Polka would act as the Public Works Director/City Engineer on a day to day basis.