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10062 Flanders Court NE, Blaine, MN 55449 Phone: 763-780-0450 Fax: 763-780-0452 <br /> <br /> <br /> <br /> <br /> <br /> <br /> <br />March 27, 2017 <br />File No. 170027E <br /> <br /> <br />Ms. Sue Polka <br />City of Arden Hills <br />1245 West Highway 96 <br />Arden Hills, MN 55112 <br /> <br /> <br />RE: Additional Construction Administration Services <br /> County Road E Improvements <br /> <br /> <br />Dear Ms. Polka, <br /> <br />We provided a letter to the City requesting that our original contract amount for providing <br />construction administration services be increased to account for unexpected additional <br />work and an increase in the project schedule. This letter provides additional detail for <br />the request. <br /> <br />The project was designed and bid by another engineering firm. We responded to a <br />request from Terry Maurer, Acting Public Works Director at the time for a quote to <br />provide services based on the information in the plans and specifications. The original <br />specification called for a substantial completion date of July 31, 2015 and for the <br />Contractor to be ready for final payment by August 31, 2015. We based the hours of <br />anticipated work on this schedule. In reality the Contractor was still working on the <br />project into November 2015 and we worked with the Contractor to ensure that punch list <br />items were completed as late as December 2016. In addition, we are still providing <br />services as the Contractor continues to submit information and documentation for final <br />payment. <br /> <br />The low bid by Park Construction was $1,349,913.06. In working with the City and <br />County during construction the scope of the project did also expand and included storm <br />sewer structure work, additional median and sidewalk construction and coordination at <br />the Goodwill Site, increase in unanticipated irrigation repair along the project length, and <br />design modification of the proposed retaining wall. The sidewalk and curb work <br />anticipated for removal and replacement in the original bid increased by 30% alone. The <br />final pay estimate is currently projected at $1,616,335.77. <br /> <br />We feel that the increase in project schedule and scope were beyond our control due to <br />the fact that we did not originally design the project. We have not received all of the final <br />documentation from the Contractor and therefore we are requesting an increase to the <br />