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ARDEN HILLS CITY COUNCIL—APRIL 10, 2017 7 Mayor Grant stated the City was behind on this project. For this reason, he believed it would be beneficial to approve the bidding, design and construction services all at once. Councilmember McClung asked if it was Councilmember Holden's intention to take action on the construction and inspection services after the bids were received. Councilmember Holden stated this was the case. Public Works Director/City Engineer Polka explained she would be able to bring back the inspection and construction services contract along with the bids at a future meeting for Council consideration. Councilmember Scott believed it would benefit the City to have construction and design services included in this motion for approval. Public Works Director/City Engineer Polka stated this project would be able to move forward without the construction services being approved this evening. Councilmember Holmes discussed the construction timeline as proposed by staff and stated she was prepared to approve the bidding, design and construction services. The motion carried 3-2 (Holmes and Scott opposed). B. Elfering & Associates—Additional Construction Services—County Road E Public Works Director/City Engineer Polka stated in February of 2015, the City Council approved a proposal for construction services from Elfering & Associates on an hourly basis not to exceed $99,360 along with a construction contract and a Cooperative Agreement for cost sharing with Ramsey County. On March 6, 2017, Elfering & Associates submitted an invoice in the amount of$19,072.50 which exceeded the balance of the original agreement. In addition, the County Road E project is not closed out as yet. Elfering is requesting an additional $22,950.00 over the original contract amount to cover extra work that was over the original scope and to close out the project. Public Works Director/City Engineer Polka explained Elfering & Associates submitted a letter on March 27, 2016 which outlines the reason for the additional work. Their initial fee was based on the project being completed by August 31, 2015. The substantial completion did not occur until November of 2015 with punch list items completed in December of 2016. During the construction, the scope of the project expanded to include storm sewer, additional median and sidewalk construction, coordination at the Goodwill site, unanticipated irrigation repair and design modification of the proposed retaining wall. The sidewalk and curb work increased by 30% from the original bid documents. The contract award was $1,349,913.06. The anticipated final payment is projected at $1,616,335.77. Public Works Director/City Engineer Polka reported based on the final construction cost and the Cooperative Agreement, Ramsey County will be reimbursing the City for construction