03-07-16 JDA - Laserfiche WebLink

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5 Commissioner Holden asked if four weeks would be enough time for developers to prepare their solicitation documents. Administrative Director Worthington stated that after reviewing this further the solicitation time period would be five weeks, according to the revised schedule, and this would be an adequate amount of time for developers. Commissioner Grant discussed an email he received regarding the solicitation process. Administrative Director Worthington explained the email sent was to JDA members. Development Director Hutmacher commented she would verify that the County has correct email addresses. Chair Sand requested the JDA receive weekly updates on the Master Developer Process. Administrative Director Worthington stated she would be more than happy to provide updates to the JDA. She noted 18 plan holders have accessed the site to date. Seven of these candidates were developers and 11 were engineering/construction firms. Public Hearing None New Business Policies and Procedures Commissioner Holden requested the JDA discuss policies and procedures. She expressed concern with the fact that the City was not able to add its goals onto the solicitation documentation. She thought that after the January meeting, based on the conversation held, the City’s goals would be added to the document. However, this was not done. She suggested that at the end of each meeting staff and the JDA clarify what is coming up and what will be done. Chair Sand stated after the discussion at the last meeting, he understood the City would be drafting its own goals and metrics to be included. Administrative Director Worthington confirmed that the City’s approved goals were attached to the Solicitation document. Commissioner Holden commented each member was allowed an alternate and asked if this had to be done prior to a meeting, or how this should be handled. She requested the JDA make a decision on this process. Commissioner Ortega suggested an alternate be appointed prior to the next meeting, if a standing member is unable to attend. Commissioner Grant asked if a JDA meeting could be canceled if a member could not attend.