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09-18-17-WS
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09-18-17-WS
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Capital Improvement Plan <br />City of Arden Hills, Minnesota Contact Finance Director <br />2018 2022thru Department Technology <br /> Description <br />The Finance Suite was upgraded in 2010 to the .Net version of the software. The City purchased Springbrook software in 2001-2002. In 2011- <br />2014 we have been implementing the Human Resource module and the Central Services modules. As future enhancements are available we will be <br />implenting this as well as upgrading the software, future modules include Project Management, licensing, business analystics, and dashboards. <br />Project #12-Tec-001 <br />Priority n/a <br /> Justification <br />The current software was purchased in 2001-2002. Updating the software as updates become available continue to help us streamline our processes <br />and tighten internal controls. As new technology becomes available - we need to update our systems to be able to function as the old software does <br />not run on the older versions of operating systems and they are not supported. Updates were done in 2010 and we are still implementing some of <br />those updates as they were not completely finished by the vendor or we had not had the staff time to implement. New enhancements to keep up to <br />current technology are continuous.. <br />Funding will come from the Equipment Building and Replacement Fund but operating transfers will be made from each of the enterprise funds <br />(Water, Sewer & Surface Water) to account for their cost of the software. This is consistent with the support and maintenance fee charges in the <br />operating budget. <br /> Budget Impact/Other <br />While there is no hard concrete cost savings, it will provide greater reporting capabilities, reduce staff time spent on running reports as this software <br />will allow for department access to monitor activity. Future costs and efficiency can be achieved by eventually consolidating all City services to <br />one software system, thus eliminating paper flow and double entry. <br />Annual maintenance fees for the new modules will be added as we add modules. <br />Useful Life <br />Project Name Springbrook Software Upgrades Category Equipment: Office <br />Type Technology <br />TCAAP No <br />Total Project Cost:$25,000 <br />Total20182019202020212022Expenditures <br />25,0005,000 5,000 5,000 5,000 5,000Technology <br />5,000 5,000 5,000 5,000 5,000 25,000Total <br />Total20182019202020212022Funding Sources <br />25,0005,000 5,000 5,000 5,000 5,000Equipment/Building <br />Replacement Fund <br />5,000 5,000 5,000 5,000 5,000 25,000Total <br />TotalBudget Items 2018 2019 2020 2021 2022 <br />12,3852,880 2,995 3,010 3,500Annual Maintenance Charge <br />2,880 2,995 3,010 3,500 12,385Total <br />Wednesday, September 13, 2017Page 26Produced Using the Plan-It Capital Planning Software
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