09-18-17-WS - Laserfiche WebLink

Home Browse Search

Capital Improvement Plan City of Arden Hills, Minnesota Contact Finance Director 2018 2022thru Department Technology Description The Finance Suite was upgraded in 2010 to the .Net version of the software. The City purchased Springbrook software in 2001-2002. In 2011- 2014 we have been implementing the Human Resource module and the Central Services modules. As future enhancements are available we will be implenting this as well as upgrading the software, future modules include Project Management, licensing, business analystics, and dashboards. Project #12-Tec-001 Priority n/a Justification The current software was purchased in 2001-2002. Updating the software as updates become available continue to help us streamline our processes and tighten internal controls. As new technology becomes available - we need to update our systems to be able to function as the old software does not run on the older versions of operating systems and they are not supported. Updates were done in 2010 and we are still implementing some of those updates as they were not completely finished by the vendor or we had not had the staff time to implement. New enhancements to keep up to current technology are continuous.. Funding will come from the Equipment Building and Replacement Fund but operating transfers will be made from each of the enterprise funds (Water, Sewer & Surface Water) to account for their cost of the software. This is consistent with the support and maintenance fee charges in the operating budget. Budget Impact/Other While there is no hard concrete cost savings, it will provide greater reporting capabilities, reduce staff time spent on running reports as this software will allow for department access to monitor activity. Future costs and efficiency can be achieved by eventually consolidating all City services to one software system, thus eliminating paper flow and double entry. Annual maintenance fees for the new modules will be added as we add modules. Useful Life Project Name Springbrook Software Upgrades Category Equipment: Office Type Technology TCAAP No Total Project Cost:$25,000 Total20182019202020212022Expenditures 25,0005,000 5,000 5,000 5,000 5,000Technology 5,000 5,000 5,000 5,000 5,000 25,000Total Total20182019202020212022Funding Sources 25,0005,000 5,000 5,000 5,000 5,000Equipment/Building Replacement Fund 5,000 5,000 5,000 5,000 5,000 25,000Total TotalBudget Items 2018 2019 2020 2021 2022 12,3852,880 2,995 3,010 3,500Annual Maintenance Charge 2,880 2,995 3,010 3,500 12,385Total Wednesday, September 13, 2017Page 26Produced Using the Plan-It Capital Planning Software