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ARDEN HILLS CITY COUNCIL WORK SESSION — SEPTEMBER 18, 2017 3 one time exception the funds would have to be used based on the current revolving loan fund guidelines and the adopted business subsidy policy that the City has in place. Interim Director of Finance and Admin Services Perrault noted the Staffing section includes the Recreation Programmer position and Community Development Director. Councilmember Holden suggested that the City consider hiring seasonal workers from the Minnesota Department of Corrections. Public Works Director/City Engineer Sue Polka responded that staff has reached out to Shoreview to find out how the process has been working for them. She also said they are hoping to hire an intern or seasonal employee for rain garden maintenance. Interim Director of Finance and Admin Services Perrault noted the Preliminary Levy is due to Ramsey County by September 30, Truth in Taxation will be in December, and setting next year's budget. Councilmember Holden inquired about the 2.5% COLA increase. City Administrator William Joynes responded that the Personnel Committee was given data based on surveys that have been done, with the average COLA being 2.5%. The survey done by the Twin Cities Area Personnel Directors group ranged from 2 - 3%. City Administrator William Joynes noted that to eliminate the deficit completely the Council could use the tax levy, the money in the EDA revolving fund and some cost savings. Although he also said the Council should give some flexibility to the County because they can lower the amount they give them in the Preliminary Levy amount, but they can't raise it. Council discussed potential personnel in regard to the budget including Communications Coordinator, Community Development Director, Recreation Programmer, and Public Works positions. Councilmember Holden mentioned that there is a budget item for $47,000 for the City's share of for a vehicle replacement for the Lake Johanna Fire Department. She suggested that Presbyterian Homes Foundation be asked to contribute to that amount due to the volume of medical calls at their facility. Interim Director of Finance and Admin Services Perrault responded that a roundtable discussion was held with staff and the City Attorney recommended that the City not ask Presbyterian Homes to contribute towards capital equipment. City Administrator Joynes suggested that if the Council wants to ask Presbyterian Homes or another non-profit for a donation, it should be in the form of a policy that is implemented, instead of asking from an individual organization. Mayor Grant asked for the Councilmembers to say what at percentage they would like to see the Preliminary Levy set, and the consensus was 4%.