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ARDEN HILLS CITY COUNCIL—DECEMBER 11, 2017 7 <br /> Public Works Director/City Engineer Polka stated sealcoating was good for the City's streets. <br /> She explained that each member City was happy with the work completed on an annual basis. <br /> Councilmember Holmes questioned why the City had budgeted $75,000 for this item when only <br /> a JPA contract was being approved. <br /> Public Works Director/City Engineer Polka reported this was the case and noted the $75,000 <br /> was simply an estimate for pavement maintenance. She indicated staff would report back to the <br /> Council in the future to have an amount approved for street maintenance. <br /> Mayor Grant commented that the Joint Powers Agreement was a great way for the City to lower <br /> its per unit cost and allow for a larger amount of street maintenance to be completed. He <br /> encouraged staff to pursue additional JPA's on behalf of the City. <br /> MOTION: Councilmember McClung moved and Councilmember Holden seconded a <br /> motion to approve the Ninth Amendment to Joint Powers Agreement for <br /> Traffic Markings, Street Sweeping, Crack Sealing, Screening, and Seal <br /> Coating and authorize the Mayor and City Administrator to execute the <br /> agreement. The motion carried (5-0). <br /> C. Fee Based System for Fire Protection <br /> Councilmember Holden stated in one of the past meetings the City Attorney discussed fee based <br /> fire protection services and asked if the Council would like to hear further information regarding <br /> this matter. She explained she was interested in learning more. <br /> Mayor Grant indicated he would support the Council hearing a presentation on this item at a <br /> future worksession meeting. <br /> Councilmember Holmes asked if a fee based system could also be imposed for police and <br /> ambulance services. <br /> City Attorney Jamnik reported this type of system could be imposed for police or ambulance <br /> calls. He explained he could provide the Council with additional information on this topic in <br /> January. <br /> D. City Process <br /> Councilmember Holden stated she would like to clarify with staff how to address items brought <br /> up from the bench at the end of City Council meetings. She explained that staff was not always <br /> following through on items until being asked a second time by Council. She questioned what type <br /> of process should be in place to ensure these items are not forgotten. <br /> City Administrator Joynes suggested staff bring a system with documentation to the Council at <br /> the January work session. <br /> Mayor Grant supported this recommendation. <br />