02-20-18-WS - Laserfiche WebLink

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ARDEN HILLS CITY COUNCIL WORK SESSION — FEBRUARY 20, 2018 2 Councilmember Fran Holmes asked what more specifically would be covered under the plans. Mr. Freudeman said he would provide a list of terms and conditions. The goal of the program is to be affordable and to be sure residents can use it when they need it, so there is a low exclusion limit and they encourage homeowners to call. Aging infrastructure, education to residents and cost are three reasons for the City to partner with Utility Services. Residents can choose to enroll in one, two or all three programs. Campaign letters are sent up to three times a year. Councilmember Holden noted that some Arden Hills homes have an individual sewer line that comes to a manhole and the line is shared to the street. She wondered what part of that line would be covered. Mr. Freudeman stated that if each property has its own lateral line it could be covered. He said he will look into that situation to be sure what would be covered. Councilmember Holmes asked if the City had any marketing responsibilities with the program. Mr. Freudeman said if the City decides to enroll, there will be an onboarding call with the contact person at the City, samples of the campaign letter would be provided and edits can be made, and all campaigns thereafter would also be approved by staff. There are no telesales or door-to-door sales. All mail and marketing costs are paid for by Utility Services. Councilmember Holden asked about rate increases. Mr. Freudeman responded that their rates have been stable for approximately three years. Some partners that have been with the program for a long time may have higher rates, but most cities are within a dollar of the costs list provided. Mayor Grant asked about exclusivity. Mr. Freudeman said there is an exclusivity provision in the agreement but they are willing to delete it if that would hold the City back from becoming a part of the program, but they would want to have the right to terminate the contract if the city partnered with another entity. Mr. Freudeman will follow up with a marketing letter, terms and conditions, separate lines/shared lines information, a revised version of the non -royalty marketing agreement and optional language removing the exclusivity clause. B. Johanna Marsh Park Public Works Director/City Engineer Sue Polka noted the Capital Improvement Plan includes $100,000 for resurfacing the tennis court. Playground equipment was ordered last fall. WSB provided concept plans that have been reviewed, the latest version shows the playground areas, a concrete pad with a picnic shelter and two tables, and a viewing platform with seating overlooking the marsh. Site work is estimated at about $139,000, design and construction services are $33,000. Total estimated cost is $219,096. She said a suggestion was made to complete the platform and picnic shelter at a later date, bringing the cost down to $185,000. The installation