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Page 1 of 2 <br /> <br />DATE: March 19, 2018 <br /> <br />TO: Honorable Mayor and City Councilmembers <br />David Perrault, City Administrator <br /> <br />FROM: Sue Polka, Public Works Director/City Engineer <br /> <br />SUBJECT: Truck Purchases <br /> <br /> Budgeted Amount: Actual Amount: Funding Source: <br /> F-350: $45,000 $43,913.24 Equipment Replacement Fund <br /> F-450: $75,000 $75,588.72 Equipment Replacement Fund <br /> <br /> <br />Background/Discussion <br /> <br />F-350 Pick-up: <br />The 2018 Capital Improvement Plan (CIP) includes an item for the replacement of the 2006 Ford F- <br />350 four door, 2x4 pick-up (Unit 322). A copy of the detailed sheet from the CIP is attached <br />(Attachment A). Repair costs for parts and labor between 2006 and 2017 total $7,670.86 <br />(Attachment B). Pick-up trucks are programmed to be replaced on a 10-12 year cycle. <br /> <br />The 2018 CIP has an estimated budget for the purchase of the new F-350 truck of $45,000. The <br />Midway Ford quote is $34,173.24. A quote from Truck Utilities, Inc. for the additional equipment <br />needed to outfit the truck is $9,740. The quotes are included in Attachment C. The total purchase <br />price of the unit is $43,913.24 including tax and licensing, just below the estimated budget. The <br />pricing provided in the quotes are as listed in the Minnesota State contract. <br /> <br />F-450 one-ton truck with plow and sander: <br />The 2018 CIP includes an item for the replacement of Unit 302, a 2002 F450 one-ton truck with plow <br />and sander (Attachment D). Repair costs for parts and labor between 2006 and 2017 total $23,850.64 <br />(Attachment E). The City’s one-ton trucks are typically replaced on a 10-12 year schedule. This unit <br />was scheduled for replacement in 2017 but was moved to 2018. <br /> <br />The 2018 CIP has an estimated budget for the purchase of the new F-450 one-ton truck of $75,000. <br />The quote from Midway Ford for the chassis is $35,210.72. Quotes from Towmaster and Truck <br />Utilities for the sander, plow and additional equipment totals $40,378. The quotes are included in <br />Attachment F. The total purchase price of the unit is $75,588.72 including tax and licensing, just <br />AGENDA ITEM – 1C <br /> MEMORANDUM <br />