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Page 1 of 1 DATE: March 26, 2018 TO: Honorable Mayor and City Councilmembers David Perrault, City Administrator FROM: Sue Polka, Public Works Director/City Engineer SUBJECT: Roller and Trailer Purchase Budgeted Amount: Actual Amount: Funding Source: Roller: $38,500 Roller: $33,810 Equipment Replacement Fund Trailer: $10,000 Trailer: $4,475.25 Equipment Replacement Fund Council Should Consider • Authorize the purchase of a 2017 Case DV26 double drum roller in the amount of $32,810.00 from Titan Machinery. • Authorize the purchase of a 2018 Towmaster T-5DT trailer in the amount of $4,425.00, from Titan Machinery. Background/Discussion The 2018 Capital Improvement Plan (CIP) includes items for the replacement of the 1996 Roller and 1996 Trailer (Attachment A). A photo is included in Attachment B. The useful life of the roller is 15- 17 years. The current hours on the roller are 781. The 2018 CIP has an estimated budget for the purchase of a new roller of $38,500, including the trade-in of the 1996 roller. Titan Machinery has provided a quote for a 2017 Case roller in the amount of $33,810 (Attachment B). As discussed during budget preparation, staff recommends keeping the old roller for pot holes and small patches. Rollers are not on the state contract. However, Case offers a 19% discount to governmental entities and on this 2017 model, they are offering a 22% discount. Staff received a second quote from Caterpillar in the amount of $47,735.00 (Attachment C). Titan Machinery has also provided a quote for the trailer replacement of $4,425. This trailer is also used to haul the City’s skidsteer. With licensing, the total amount for the trailer is $4,475.25. Attachments ATTACHMENT A: Capital Improvement Plan – Replace 1996 Roller and Trailer Replacement ATTACHMENT B: Photo of 1996 Roller ATTACHMENT C: Quotes from Titan Machinery ATTACHMENT D: Quote from Caterpillar AGENDA ITEM – 5B MEMORANDUM