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Page 1 of 1 <br /> <br />DATE: March 26, 2018 <br /> <br />TO: Honorable Mayor and City Councilmembers <br />David Perrault, City Administrator <br /> <br />FROM: Sue Polka, Public Works Director/City Engineer <br /> <br />SUBJECT: Roller and Trailer Purchase <br /> <br /> Budgeted Amount: Actual Amount: Funding Source: <br /> Roller: $38,500 Roller: $33,810 Equipment Replacement Fund <br /> Trailer: $10,000 Trailer: $4,475.25 Equipment Replacement Fund <br /> Council Should Consider <br />• Authorize the purchase of a 2017 Case DV26 double drum roller in the amount of $32,810.00 <br />from Titan Machinery. <br />• Authorize the purchase of a 2018 Towmaster T-5DT trailer in the amount of $4,425.00, from <br />Titan Machinery. <br /> <br />Background/Discussion <br />The 2018 Capital Improvement Plan (CIP) includes items for the replacement of the 1996 Roller and <br />1996 Trailer (Attachment A). A photo is included in Attachment B. The useful life of the roller is 15- <br />17 years. The current hours on the roller are 781. <br /> <br />The 2018 CIP has an estimated budget for the purchase of a new roller of $38,500, including the <br />trade-in of the 1996 roller. Titan Machinery has provided a quote for a 2017 Case roller in the <br />amount of $33,810 (Attachment B). As discussed during budget preparation, staff recommends <br />keeping the old roller for pot holes and small patches. Rollers are not on the state contract. However, <br />Case offers a 19% discount to governmental entities and on this 2017 model, they are offering a 22% <br />discount. Staff received a second quote from Caterpillar in the amount of $47,735.00 (Attachment <br />C). <br /> <br />Titan Machinery has also provided a quote for the trailer replacement of $4,425. This trailer is also <br />used to haul the City’s skidsteer. With licensing, the total amount for the trailer is $4,475.25. <br /> <br />Attachments <br />ATTACHMENT A: Capital Improvement Plan – Replace 1996 Roller and Trailer Replacement <br />ATTACHMENT B: Photo of 1996 Roller <br />ATTACHMENT C: Quotes from Titan Machinery <br />ATTACHMENT D: Quote from Caterpillar <br />AGENDA ITEM – 5B <br /> MEMORANDUM <br />