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ARDEN HILLS CITY COUNCIL – MAY 14, 2018 5 Public Works Director/City Engineer Polka stated on February 26, 2018, the City Council adopted Resolution 2018-018 Approving the Plans and Specifications and Ordering the Advertisement for Bids. Bids were solicited during March and opened on Thursday, March 29, 2018. Public Works Director/City Engineer Polka explained a portion of the costs for the 2018 Street and Utility Improvement Project are proposed to be assessed against the benefitting properties according to the City’s Assessment Policy. In order to assess these costs, the City must follow the process outlined in State Statute 429. On April 9, 2018, after the bids were opened, the City Council adopted Resolution 2018-027 Declaring the Costs to be Assessed and set today as the date for the assessment hearing. A public hearing prior to adopting the assessments is a requirement of the State Statute 429. Public Works Director/City Engineer Polka commented the project is proposed to be assessed consistent with the City’s Assessment Policy and past practices, which states that 50% of the costs for roadway improvements will be assessed in residential areas, with the remaining portion financed by City funds. Financing for the project is consistent with City policy and past practices and is summarized in the table below. The project costs include engineering and overhead costs as outlined in the Assessment Policy. Public Works Director/City Engineer Polka stated the calculation of the amount to be assessed as approved by Council Resolution 2018-027 is shown below. Also, the Council established that the interest rate would be 5.30% and the term would be 10 years. The costs for the street reconstruction and reclamation were reviewed in detail with the Council. Public Works Director/City Engineer Polka reported to date, no formal objections have been submitted in writing to City staff. Any written objection received prior to Monday evening will be provided to the City Council at the assessment hearing. As provided for in State Statute, no appeal may be taken as to the amount of any assessment adopted unless a written objection signed by the affected property owner is filed with the City at or prior to the assessment hearing. After the adoption of the assessment roll, property owners who have submitted an objection in writing have 30 days to serve notice of an appeal to the City, and within 10 days after serving notice to file with the District Court. Mayor Grant commented on the City’s Assessment Policy and noted a task force was utilized to create these regulations for the City. Councilmember Holden asked what would be covered in the 37% that was designated “Overhead”. Public Works Director/City Engineer Polka reported this would cover design of the project, surveying fees, construction administration, and 10% was for contingency costs. Councilmember Holden noted the City was being assessed for several parcels within this project area.