10-01-18 JDA Agenda Packet - Laserfiche WebLink

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Chair Wicklund read a summary on the invoices noting the City had incurred $312,000 in administrative time and $827,000 in consultant time, for a total of $1.139 million. He read language from the JPA and noted expenses could be reimbursed for things services other than personnel and consultants. Commissioner Huffman stated this was a tension point between the City and the County. He recommended the JDA acknowledge receipt of the invoices and not further discuss the matter this evening, but rather through the tension point negotiations. Chair Wicklund agreed and thanked Commissioner Grant for bringing these invoices forward. Commissioner Grant discussed Section 2.3.2 and stated it was being misunderstood. He read the language in full for the record and noted the approval of expenses rests with the JDA. He questioned if the JDA was paying its bills. Chair Wicklund requested clarification from Director Olson on this matter. Director Olson reported the County was the fiscal agent for the JDA and the County pays the bills for the JDA attorney and financial advisor. He stated this process has been followed since 2012. Commissioner Grant stated the JDA was supposed to approve these expenses and the County was not to be paying itself for these expenses. Chair Wicklund commented the County has been paying for JDA expenses incurred by the County since 2012. He questioned when the City would be reimbursed for their expenses. Director Olson stated this would occur once land sales began as this would create a financial evolution for the JDA. Commissioner Grant understood that the County was acting as the fiscal agent for the JDA, however he was concerned with the fact that the County was self-approving expenses without coming before the JDA. Chair Wicklund recommended the processing and tracking of all JDA expenses come before the group for clarification to ensure JPA requirements were being followed. He questioned how the JDA wanted to proceed with this matter. Commissioner Huffman stated this was a fair point and noted a procedure was agreed upon that was not being followed. He did not believe there was any malicious intent on the County’s behalf and recommended staff put forth a series of policies and procedures regarding financial procedures. Commissioner Grant asked if the JDA had a reimbursement policy and if so, he requested a copy of this document. Ms. Bolton commented she did not have the JDA organizational documents with her and would have to report back to the JDA.