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CONSENT ITEM—7F ,'iAZEN HILLS MEMORANDUM DATE: January 28, 2019 TO: Honorable Mayor and City Councilmembers David Perrault, City Administrator FROM: Sue Polka, Public Works Director/City Engineer SUBJECT: Public Works Vehicle Purchases Budgeted Amount: Actual Amount: Funding Sources: $74,000 (net of trade) $54,766.96 Equipment Replacement Fund Council Should Consider Authorize the purchase of two (2) 2019 Ford F-150's from Midway Ford in the amount of $54,766.96 (Attachments A and B), which includes the trade-in of the 2008 F-350 single cab in the amount of$6,000.00. Background/Discussion The 2019 Capital Improvement Plan (CIP) includes an item for the replacement of the 2008 Ford F-350 (Unit 430). A copy of the detailed sheet from the CIP is attached (Attachment Q. Repair costs for parts and labor between 2014 and 2018 totaled $4,663.12 (Attachment D). Current mileage is 75,500. Unit 430 has primarily been used in parks and for plowing sidewalks, trails, and parking lots. This type of work has put excessive wear on the transmission and drive train. We are proposing to replace Unit 430 with the existing Superintendent's truck (Unit 215) which is also a Ford F-350 with a V-plow hitch and lift gate. The plow attachment from Unit 430 is approximately 4 years old and would be transferred to Unit 215. The 2019 CIP has an estimated budget for the purchase of new F-350 and F-150 vehicles of $74,000 (net of projected trade). By purchasing two F-150 vehicles — one to replace the superintendent's F-350 and one additional vehicle for the Engineering Technician, the total amount including the $6,000 trade-in is $54,766.96 for this purchase, well below the estimated budget. The pricing provided in the quotes are as listed in the Minnesota State contract. Attachments ATTACHMENT A: F-150 Quote from Midway Ford ATTACHMENT B: F-150 Quote from Midway Ford with Trade-In ATTACHMENT C: CIP Sheets ATTACHMENT D: Maintenance Record (Unit 430) Page 1 of 1