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ARDEN HILLS CITY COUNCIL WORK SESSION - May 20,2019 <br />Councilmember Holmes asked about the microphones noting complaints of people not being <br />heard. <br />Councilmember Scott mentioned the microphone mute buttons don't always work. <br />CTV Technical Manager Cook said part of the microphone issues were with feedback. New <br />microphones would have properly working mute buttons as opposed to the patch currently in <br />place. A longer microphone could be helpful. <br />Discussion ensued regarding analog audio converting to digital at the processor. <br />CTV Executive Director Healy said the project should be done all at once instead of piecemeal <br />to make sure quality is maintained. <br />City Administrator Perrault affirmed the cost could be combined into one year. <br />Councilmember Holden inquired about the smart board and if demonstrations on it would go out <br />with the signal. <br />CTV Technical Manager Cook responded that the smart board would continue to function as it <br />currently does. If drawings are seen on the monitors, people at home can see it too. <br />Councilmember Scott said charts and figures on presentation materials are currently difficult to <br />read during the broadcast replay. <br />CTV Technical Manager Cook said that is one of the benefits of upgrading to HD equipment. <br />Century Link (Prism) will encode the channel as HD if the request is made. <br />CTV Technical Manager Cook noted that historically document cameras were used more before <br />computers were directly connected to the system. Now materials are on Powerpoints and other <br />computer sources, so document camera usage has become less. He explained "bring your own <br />device" that allows someone to share to directly to the screen. There is a moderation mode so <br />staff would have to allow the other screen to share. <br />After discussion it was decided that a paper document the day of a meeting or email ahead of time <br />would be acceptable, and a document camera is desired. <br />Mayor Grant said he felt the equipment update was long overdue and wants all the equipment <br />suggested to get up to date. <br />Councilmember Holden asked if the new equipment would reduce the amount of heat in the A/V <br />room and if not, an HVAC fix should be addressed. <br />CTV Technical Manager Cook said there will not be much difference. The equipment will go <br />from three racks to one single taller rack, but still emit about the same amount of heat.