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Page 1 of 1 AGENDA ITEM – 1F MEMORANDUM DATE: August 19, 2019 TO: Honorable Mayor and City Councilmembers FROM: Dave Perrault, City Administrator SUBJECT: Public Works Administrative Assistant Discussion Budgeted Amount: Actual Amount: Funding Source: $91,000 $74,000 Salary Split For Council Consideration Council may provide direction or feedback on moving forward with a Public Works Administrative Assistant position. Background Following a vacancy of the Public Works Director/City Engineer, Staff has been re-evaluating how to move forward with the Public Works Director/City Engineer position (this will be brought forward at a later date). In consultation with the City’s Interim Public Works Director/City Engineer, Staff has been reviewing the Public Works Department organization generally, too. Following a review and discussion, Staff believes there is a need for an administrative assistant position to assist the Public Works Department with day-to-day operations, this position would report to the Superintendent. Currently, all administrative functions fall to the Superintendent and Public Works Director/City Engineer. During large projects, this can hinder the ability of staff to operate effectively. The new position would likely fall into a similar grade/step scale as our current Office Support Specialist (front desk) position (Grade 7, $22.70 to $28.76, these are 2020 budget numbers). This position could assist with: • Receive and respond to questions and requests for service from residents • Implement a work order system for the Public Works Department • Coordinate material orders and inventory • Implement and monitor training and safety program for the department • Coordinate MS4 Stormwater Permit data collection and recording • Prepare informational mailings and notices for Public Works activities • Document work load status and performance measure data