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Page 2 of 2 <br /> <br />The parking lot adjacent to Hazelnut Park is located within the parcel owned by Gathering Place <br />Lutheran Church (“Church”). The City and Church entered into a maintenance agreement and <br />joint use agreement in May 2011 for the parking lot. The terms of the maintenance agreement <br />requires the City to perform pothole repairs, sweeping, and pay the Church $1,500 per year for <br />snowplowing, while the Church is required to perform sealcoating and snowplowing for the <br />parking lot. Both the Church and City staff agree that the parking lot has deteriorated to a point <br />that pothole repair, sealcoating, and sweeping are no longer cost effective. The joint use <br />agreement allows the City to use the parking lot from 8 a.m. to 10 p.m. throughout the year in <br />conjunction with Hazelnut Park. A copy of the maintenance agreement and joint use agreement <br />are included in Attachment C. <br />Following completion of the Master Plan, City staff and Church representatives have discussed <br />the anticipated cost and available funding for parking lot reconstruction, as well as the <br />willingness to sell or convey a portion of the Church property containing the northern portion of <br />the parking lot to the City. City staff can provide an update to the City Council regarding this <br />issue during the work session. <br />Based on the above information, staff is seeking direction on the following issues associated with <br />future improvements within Hazelnut Park. <br />1. Should any concepts identified within the Master Plan be expanded or eliminated? <br />2. What park improvements are the highest priority for the City Council? <br />3. What funding concepts between the City and Church would be acceptable to the City <br />Council and how should the maintenance and joint use agreements be modified? <br /> Budget Impact <br />The estimated costs for potential park improvements are described in Attachments A and B. A <br />general summary is provided below. City Council direction regarding park improvement <br />priorities will assist City staff in preparing future updates to the Capital Improvement Program. <br />These are preliminary cost estimates only and portions of work could potentially be completed <br />by resources such as ICWC. <br /> <br />Parking Lot Improvements $821,700 <br />Bituminous Trail Improvements $180,873 <br />Maintenance Access Route Upgrades $ 31,680 <br />Warming House – CMU Block Structure Option $221,760 <br />Warming House – Wood Structure Option $166,320 <br />Additional Park Amenities $339,240 <br /> <br />Attachment <br />Attachment A – Hazelnut Park Master Plan <br />Attachment B – Updated Cost Summary <br />Attachment C – Maintenance Agreement and Joint Use Agreement