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ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION — AUGUST 12, 2019 3 Mayor Grant supported moving forward with this project given the fact the County wants to move forward with this improvement project. He noted the City had fund set aside for this project. Councilmember McClung asked who the City has used in the past for its feasibility reports. City Administrator Perrault explained the City has used SEH, Kimley-Horn, WSB, and Bolton & Menk. Councilmember McClung recommended staff speak with these companies and request an RFP for the project. Councilmember Holden supported staff pursuing several bids for the feasibility report as well. Council consensus was to direct staff to request bids for the feasibility report and bring back an order for a feasibility report at the August 26, 2019 City Council meeting. B. Neighborhood Meeting Notification Discussion Community Development Manager/City Planner Mrosla explained at their May 16, 2011 meeting the City Council approved the Land Use Application Public Notification Policy. The policy requires staff to notify residents within a given distance from the subject parcel where the development is occurring by mail of upcoming meeting Planning Commission and City Council meetings. The notification mailing distance is determined by whether the planning case requires a public hearing, and if the project is large and has special circumstances. Staff has been utilizing the Land Use Application Public Notification Policy mailing distances when notifying residents of neighborhood meeting. The rationale for utilizing this policy is that the intent of a neighborhood meeting is to reach the same people who will be notified of the public hearing. Community Development Manager/City Planner Mrosla stated the intent of a neighborhood meeting is to allow the applicant to garner feedback from those directly impacted by the project and allow them to make improvements to reduce concerns and impacts. In most communities, neighborhood meetings are generally held for applications for preliminary plats, conditional use permits, planned unit developments and/or rezoning proposals that are located adjacent to or within a residential zoning district. The intent of the neighborhood meeting is to expand and enhance the distribution of information to the residents directly impacted by a development proposal. However, different communities have varying policies when it comes to neighborhood meetings notification requirements. A review of five (5) adjacent communities was reviewed with the Council. Community Development Manager/City Planner Mrosla reported cities generally have the same requirements when it comes to neighborhood meetings. Only Vadnais Heights and Roseville require neighborhood meetings for certain application types. All cities provide addresses to the applicants for mailings. The majority of cities above require notices to be mailed to all properties within 350 feet of the subject property, and then allow staff to use their discretion to expand the notification area if deemed necessary. None of the cities surveyed post